Job description

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary
Provide project management and operational leadership for the Community Engaged Research Initiative (CERI) which is within the Duke Clinical and Translational Science Institute (CTSI). Frequently interact with community organizations, community members, and other research groups or programs, serving as liaison and public relations lead. Coordinate wider program activities with responsibility for results in terms of costs, methods, and reporting requirements.

Oversee programmatic goals of the Community Engagement Core including:
1. Identify strategies for community engagement and population health improvement at patient, family, community, and regional levels
2. Rigorously develop programs and initiatives to improve community and population health
3. Fostering and building robust longitudinal relationships and partnerships and facilitate knowledge transfer among academic, community, and health system stakeholders
4. Informing local, regional, and national health policies through implementation science
5. Training leaders to sustain and extend community and population health improvements
6. Ensuring cultural diversity and cultural competency in the design and conduct of community-engaged research.

Work Performed
Essential Duties (Program portfolio)

1. Research program/portfolio management and development. Assist in formulating and implementing the short and long-range goals for the operation of the community engaged research, education, and outreach programs. Assist with monitoring and evaluating program effectiveness using qualitative and quantitative research techniques; help investigate trends, and implement modifications to improve program effectiveness.

2. Community engagement program and research operations. Coordinate and manage the day-to-day operations within the core, ensuring timely communications and adherence to regulations and guidelines. Develop program milestones and timelines. Revise and implement program operation strategies as appropriate. Identify barriers and challenges to project implementation and success, and bring to the attention of the leadership team. Work across different project teams to ensure communication and collaboration. Ensure all project teams are contributing to the overall mission, disseminating achievements, and securing additional funding for sustainability in a coordinated fashion.
Develop project timelines and protocols with appropriate project personnel. Oversee the creation of deliverables for Core workgroups and projects. Monitor progress and support project team to ensure adherence to agreed-upon timelines and deliverables. Oversee coordination of project meetings and conference calls.

3. Research Program/portfolio communications and dissemination. Coordinate public community events and other related programs. Coordinate public relations activities within diverse communities including writing promotional materials and external communications. Assist with or develop publications and presentations; represent program at conferences and meetings. Serve as the primary point of contact for program(s). May mentor or train junior staff in research program/portfolio communications.

4. Research Program financial management. Assist with or lead investigations and communications related to program funding opportunities. Assist in the identification of funding opportunities and development of new proposals to augment the Core project budget and provide further support of the programmatic aims of Core.
Assist with or lead the development and negotiation of budgets and justifications for research program/proposals; utilize strategies for long-term management of funds. Recognize allowable expenses based on financial guidelines. Serve as a resource to help monitor, verify, and reconcile expenditure of budgeted program funds as appropriate. Coordinate with others to monitor and report on financial program milestones. Serve as a liaison with sponsors, subcontractors, and/or vendors. Assist with financial forecasting of staff.

5. Institutional liaison. Liaise with other programs, offices and departments at Duke to coordinate program business and to accomplish program objectives; interface with external organizations to ensure cooperative efforts are enhanced and resources are utilized.

Essential Duties (Research studies)
1. Community engagement research operations. Provide oversight and training to study team members who screen, schedule, consent, maintain subject/study level documentation, and collect adverse event information for participants in a variety of studies. Evaluate processes to identify issues related to recruitment and retention rates, and implement innovative solutions to maximize recruitment and retention.
Develop IRB documents and train other staff in these tasks. Design and oversee implementation of best methods for management of IP. Serve as an expert resource for study teams, DUHS procurement, billing, and compliance for the proper handling of IP. Coordinate necessary agreements.

2. Ethical and participant safety considerations. Provide division or department-wide training in ethical conduct of research. Serve as expert resource to teams as they design studies to ensure ethical conduct.

3. Community engagement scientific concepts and research design. Conduct and synthesize literature reviews, and independently develop proposals or protocols. Assess and determine solutions for operational shortcomings of proposals and protocols. Identify and collaborate with various stakeholders to ensure adequate design, implementation, and testing of study aims.
Summarize and interpret study results, and determine application to future study procedures. Determine operational/statistical elements needed for conduct of clinical and translational studies.

4. Leadership and professionalism. Assist colleagues in identifying efficiencies and improving process. May provide significant contribution and influence upon research work, activities, or productivity of project teams or across multiple groups. Encourage leadership opportunities for staff within a small work group. Lead a committee or task force. Actively seek out continuing education opportunities for self and study team members. Independently lead scientific or programmatic presentations and publications. Create strategies that enhance cultural diversity and cultural competency in the design and conduct of community-engaged research.

5. Communication and team science. Lead team meetings. Include others in decision-making, and escalate issues appropriately. Communicate with sponsors, partners, or community members. Maintain training requirements. Develop solutions to proactively ensure study team members' compliance with training requirements.

Required Qualifications

1.Completion of a bachelor's degree plus a minimum of four years of research experience
2.Completion of a master's degree in a health related degree plus a minimum of two years of research experience

Work requires a minimum of four years of research experience (e.g., experience. research, clinical, interaction with study population, program coordination). A Master's degree may substitute for two years of relate experience.

Department Preference for Experience
Eight years of progressively responsible experience in a project management, programmatic, administrative or operational capacity involving health care delivery, health care quality improvement, public health, health services research or related field.

Preferred Skills

  • Candidates who are bilingual and/or bicultural with experience involving community-based settings.
  • Strong project management, administrative, planning, prioritization and organizational skills and exceptional attention to detail.
  • Proven track-record in building credibility and strong relationships with a variety of stakeholders including community groups, faculty members/investigators, technical/professional staff.
  • Strong analytical and writing skills.
  • Strong interpersonal, communication and presentation skills.
  • Experience in budget preparation and monitoring of financial statements. Ability to manage competing and changing priorities and multiple tasks under inflexible timelines.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 1/31/2021
Application Due: 4/1/2021
Work Type: Full Time