Associate in Student Life Administration

Job description

Posted with Limited Access:



Associate in Student Life Administration

Posting Number:




Typical Hours Per Week:


Regular, Temporary or Term:


Benefits Eligible?:






Hiring Minimum:

$15.00 per hour


Dean of Students


Middlebury, VT Campus

Hire contingent upon successful completion of the following post-offer screening:

Criminal Background Check

Position Summary:

Provides general administrative services to offices within Student
Affairs primarily by coordinating the daily office operations.

Essential Functions:

Offer is contingent upon successful completion of a criminal background check.
Provides administrative support to Health and Wellness Education
and Residential Life and has a dual reporting line to the directors of
these offices.

General Responsibilities:

•• Staffs front office including greeting students and other visitors,, and
answering each office’s main phone extension, and maintaining office
common spaces
• Maintains calendars, schedules meetings for staff, and initiates
space/event requests for staff and student leaders
• Provides event support including catering arrangements, set-up,
clean-up, and on-site support for offices as directed
• Triages needs of students/parents/faculty/staff and directs them to
appropriate appointed personnel and resources.
• Provides clerical support for meetings, cross-office projects, print
materials, and website content for the offices and programs within the
• Provides support with major division activities e.g. Commencement,
Student Orientation (Fall and February), large scale events, program
launches, urgent/emergent situations
• Screens mail, forwards and posts information, orders office supplies,
maintaining office files, assists in special projects and mailings (hard
copy and email) as needed.
• Organizes use of office credit cards and reconciles credit card
• Coordinates preparation and submission of suppliers, contracts,
payment for services and contractors, and journal entries.
• Maintains inventory of and organizes office programming and event
supplies and manages ordering of materials as needed.
• Keeps informed as to Middlebury policies and requirements to help
answer questions students may have.
• Prepares travel itineraries for College travel
• Serves as the liaison with Facilities Services teams. Coordinates
project requests and work orders as needed.
• Provides support for staff and students as an administrator in
housing software when needed for housing fairs, room draw, housing
assignments, etc.
• Provides support for staff and students as an administrator in online
education software when needed for pre-arrival course assignments,
custom course designs, and compliance reports for all Middlebury
programs and online publication resources.
• Participates in departmental professional development opportunities
as available and appropriate for scope of position.


High school diploma or equivalent years of experience required.

Knowledge, Skills and Abilities:

•Knowledge and proficiency in Microsoft Office Suite programs,
Google apps, and willingness to be trained as an administrator in
campus software systems including Oracle, Banner, Hyperion, etc.
• Ability to maintain strict confidentiality in all aspects of the work in
accordance with state and federal mandates and guidelines
• Strong interpersonal communication and organizational skills
• Genuine interest in working with students, staff, and families;
commitment to support students and staff with diverse identities,
cultures, and experiences
• Works cooperatively with others and accepts direction from


2 years of administrative experience is preferred.

Open Until Filled:


Special Instructions to Applicants:

Offer is contingent upon successful completion of a criminal background check.




Diversity Profile: University



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Job No:
Posted: 1/30/2021
Application Due: 4/8/2021
Work Type: Full Time