Admissions & Records Technician I, Short-term/Temporary
- Employer
- Kern Community College District
- Location
- Bakersfield
View more
- Administrative Jobs
- Academic Affairs, Research Staff & Technicians, Institutional & Business Affairs, Admissions & Enrollment
- Employment Type
- Full Time
- Institution Type
- Community College
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Job Details
Admissions & Records Technician I, Short-term/Temporary
Kern Community College District
Position Number: 03222
Posting Date: 01/28/2021
Position Closing Date:
Initial Screening Date:
Open Until Filled: No
Position Type: Short-term Temporary Hourly
Rate:
Work Week: 40 hours per week (as needed)
Minimum Salary: $17.52 per hour
Maximum Salary:
Benefits:
This position is not eligible for benefits.
College/Site: Bakersfield College
Location: BC-Main Campus
Basic Function:
Under the direction of an assigned supervisor, perform a variety of technical duties in the Admissions and Records Office; perform specialized duties in one or more technical areas of admissions and records; provide information about the College to faculty, staff, students and the general public.
Representative Duties:
- Review applications for admission for accuracy and completeness; code applications; determine students' residency status; calculate non-residency fees.
- Provide information to students and applicants on curriculum, admissions requirements, residency requirements and course fees; provide information to veterans and their dependents regarding eligibility for benefits and procedures related to the veteran benefits program.
- Process student enrollment registrations; check registration forms for accuracy; calculate and receive registration and transcript fees; enroll students in classes; prepare and mail registration confirmation forms, parking permits and maps to students.
- Assist in evaluating student records for graduation and transfer eligibility; post units and grade points to student records; calculate grade point averages; assist in preparing certifications of general education requirements for four-year colleges and universities; maintain student status for various committees; provide list of graduates to graphics department for printing of commencement program.
- Process program changes; drop students from canceled classes; issue refunds for registration cancellations.
- Input student data into data processing terminal; update name and address changes on transcripts and in student files as needed; maintain separate records of non-resident student accounts.
- Prepare records and copies of transcripts for students; mail copies of transcripts and verifications of enrollment as requested; place holds on student records when they have financial obligations to the campus; process subpoenas.
- Prepare and distribute probation and disqualification letters to students; update academic status on student records.
- Prepare a variety of statistical reports including annual student enrollment, course registration and positive attendance reports; gather and maintain files on college demographics.
- Count and balance cash registers each day; prepare daily bank deposits for all monies received.
- Determine whether students meet residency requirements in accordance with State and District policy.
- Review and evaluate military records to allocate college credits; post military credits to students' permanent records.
- Collect final grades from instructors; review final grades for accuracy before processing; post credits granted through examination onto student records; post graduation dates onto review records.
- Distribute roll sheets with attendance and grading policies to all instructors; answer questions and provide information regarding policies.
- Perform related duties as assigned.
Education and Experience:
Any combination equivalent to: graduation from high school supplemented by college-level course work in business or related field AND three years of general clerical experience preferably at least one year in an admissions and records role.
Knowledge and Abilities:
REPRESENTATIVE DUTIES:
- Review applications for admission for accuracy and completeness; code applications; determine students’ residency status; calculate non-residency fees.
- Provide information to students and applicants on curriculum, admissions requirements, residency requirements and course fees; provide information to veterans and their dependents regarding eligibility for benefits and procedures related to the veteran benefits program.
- Process student enrollment registrations; check registration forms for accuracy; calculate and receive registration and transcript fees; enroll students in classes; prepare and mail registration confirmation
forms, parking permits and maps to students. - Assist in evaluating student records for graduation and transfer eligibility; post units and grade points to student records; calculate grade point averages; assist in preparing certifications of general education requirements for four-year colleges and universities; maintain student status for various committees; provide list of graduates to graphics department for printing of commencement program.
- Process program changes; drop students from canceled classes; issue refunds for registration cancellations.
- Input student data into data processing terminal; update name and address changes on transcripts and in student files as needed; maintain separate records of non-resident student accounts.
- Prepare records and copies of transcripts for students; mail copies of transcripts and verifications of enrollment as requested; place holds on student records when they have financial obligations to the campus; process subpoenas.
- Prepare and distribute probation and disqualification letters to students; update academic status on student records.
- Prepare a variety of statistical reports including annual student enrollment, course registration and positive attendance reports; gather and maintain files on college demographics.
- Count and balance cash registers each day; prepare daily bank deposits for all monies received.
- Determine whether students meet residency requirements in accordance with State and District policy.
- Review and evaluate military records to allocate college credits; post military credits to students’ permanent records.
- Collect final grades from instructors; review final grades for accuracy before processing; post credits granted through examination onto student records; post graduation dates onto review records.
KNOWLEDGE OF:
- Modern office procedures, methods and computer equipment.
- Business letter writing and report preparation.
- Basic arithmetic.
- Course descriptions and articulation agreements.
ABILITY TO:
- Perform arithmetic calculations quickly and accurately.
- Maintain accurate student attendance and transcript records.
- Operate microfilm and computer or data processing equipment used in maintaining office files.
- Respond to requests and inquiries from faculty, staff and students.
- Evaluate student records for graduation and transfer requirements.
- Calculate grade point averages quickly and accurately.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain cooperative working relationships with those contacted in the course of work AND a demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Salary Grade: 37.0
Special Instructions to Applicants:
Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
Completed application packet must include:
Completed Online Application for Employment form
Current resume
Letter of interest (Cover Letter)
Copy of legible transcripts, if applicable
List of six (6) professional references - Listed on application form
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
All applicants must apply online at https://careers.kccd.edu/postings/14517. Emails will not be accepted.
As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.
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Organization
Kern Community College District (KCCD) serves communities over 24,800 square miles in parts of Kern, Tulare, Inyo, Mono, and San Bernardino counties through the programs of Bakersfield College, Cerro Coso College and Porterville College. Governed by a locally elected Board of Trustees, the district’s colleges offer programs and services that develop student potential and create opportunities for our citizens.
KCCD is geographically one of the largest community college districts in the United States, serving 26,000 students. Our students represent a diversity of religions, economic backgrounds, sexual orientations, abilities, and ethnicities.
While the Kern Community College District was established as a separate entity in 1968 to respond to the changing needs of our communities, educational services have been provided to residents for many years: at Bakersfield College since 1913; at Porterville College since 1927; and in the Ridgecrest area since 1951 by what is now Cerro Coso College. All three colleges are proud members of the California Community College System and are accredited by the Western Association of Schools and Colleges.
Today, education centers and sites in Delano, downtown Bakersfield, the Mammoth/ Bishop area, Edwards Air Force, and the Kern River Valley offer additional convenient, localized instruction for thousands of residents. KCCD’s commitment to distance learning and other technological advances is creating increasing opportunities for education through the internet, satellite, and cable television to individuals across our broad service area and beyond.
Mission Statement
The mission of the Kern Community College District is to provide outstanding educational programs and services that are responsive to our diverse students and communities.
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