Assistant Director of Graduate Student Affairs (4575U) - 13225

San Francisco
Jan 29, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Assistant Director of Graduate Student Affairs (4575U) - 13225 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: December 29, 2020

Departmental Overview

The University of California, Berkeley, is the No. 1 public university in the world. The entrepreneurial spirit our region is known for emanates across our campus. With ready access to top experts, national labs, Silicon Valley, and cutting-edge companies, Berkeley is a hub of innovation and exploration. At the school of optometry, the brightest minds from across the globe come together to explore, ask questions, and improve the world. Our mission is to further the frontiers of primary vision care practice, specialized optometric practice and vision science research.


Applying professional Student Services concepts, provides the full range of student services to student population served by the organization.

Office Management:
  • May supervise staff. Helps supervise and train peers and less experienced team members.
  • Hires, trains, and supervises seasonal admissions staff as needed.
  • Other administrative duties as needed.
  • May include processing of invoices and expenses or serving as back-up to front desk duties.

Advising, Academic Progress, and Financial Assistance:
  • Advises faculty on departmental/school and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree completion; identifies students with progression problems and refers cases to the Academic Advisory Committee (AAC); devises curriculum planning in collaboration with chair/dean and faculty, and with other departments.
  • Assists Coordinator with preparation of materials for AAC meetings to provide additional information and context to the Committee.
  • Advises students on registration and scheduling.
  • Provides support to the Coordinator for course scheduling and batch enrollment.
  • Advises students on immunizations, graduation, and optometric licensure requirements.
  • Networks with central offices on campus in an effort to provide students with greater access to information and resources.
  • With Assistant Dean, provides guidance and mentorship to OD Student Clubs and Government

Student Conduct:
  • Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.
  • Works closely with the faculty to respond to and resolve student conduct cases.

Course Scheduling:
  • Devises curriculum planning in collaboration with chair/dean and faculty, and with other departments, to ensure students' progress through course sequences, avoiding conflicts, and ensuring compliance with campus-wide policies.

Marketing and Communications:
  • Works with the Director of Communications, faculty, staff and University Communications to inform students on upcoming events and resources throughout campus that are specifically available to graduate students.

  • Plans and implements complex, high-visibility student events.
  • Plans, designs, and provides workshops for students, such as information about the campus, or academic strategies and enrichment programs.
  • Serve as lead staff person for New Student Orientation, Career Management Conference, 4ProsOptos, and New Home Night, White Coat Ceremony, Fourth Year Awards Banquet, Graduation and OptoCamp.
  • Coordinates monthly check-in sessions with student leadership and the Assistant Dean to ensure they feel supported throughout the academic year.
  • Assist in the planning and implementation of optometry and vision science events such as Bay Area Vision Research Day, White Coat Ceremony, Fourth Year Awards Banquet, Graduation and OptoCamp.

Career Counseling:
  • Advises department/college/school students on the job market process, and the standards and norms specific to Optometry and/or the student's field of study.
  • Manages content for professional development activities for OD students such as self-assessments (Whole Brain and StrengthsFinder), Career Management Conference, and speakers and workshops for 4ProsOptos career development course for first year students.
  • Provide resume and cover letter reviews as requested.
  • Advises on summer internship programs; develops, initiates and maintains relations with alumni, employers and industry partners in an effort to provide students with scholarship and career opportunities.
  • Network with departments and regional firms interested in hiring summer students.
  • Organizes job fairs.
  • Develops and enhances an alumni recruitment network.
  • Identifies and cultivates potential employers.

Diversity and Inclusion:
  • Create Diversity recruitment opportunities.
  • In collaboration with the Assistant Dean, create a diversity recruitment plan for OD and VS students.
  • Serve as a member of the DEI&B committee.
  • Attend workshops and conferences focused on Diversity and Inclusion in Higher Education.

Professional Development:
  • Takes classes/workshops that will enhance expertise in professional areas of interest and growth and will enhance current work environment.
  • Participate in university service activities.

Other duties as assigned including cross-training and backup for other ASAO colleagues.

Required Qualifications
    Working knowledge of admissions and enrollment management. Knowledge of enrollment customer relationship management systems (i.e. Slate, Liaison).
  • Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
  • Ability to use tact and diplomacy.
  • Ability in problem identification, reasoning.
  • Ability to develop original ideas to solve problems ad not be deterred by ambiguity.
  • Able to be resourceful, creative, innovative and flexible.
  • Ability to develop original ideas to solve problems.
  • Excellent customer service skills and interpersonal skills.
  • Multicultural competencies; ability to work with diverse populations.
  • Ability to multi-task in a fast-paced department, work under multiple deadlines, and have the ability to prioritize workflow in a logical/linear manner to meet strict and important deadlines.
  • Excellent active listening skills.
  • Ability to give and receive objective behavioral feedback.
  • Outstanding communication skills, including written, oral, one-on-one and group.
  • Strong attention to detail.

  • Bachelor's degree and/or equivalent experience/training.

Preferred Qualifications
  • Experience working in higher education preferred.
  • Experience working in a professional school setting preferred.

  • Masters in Higher Education, HRD, or Counseling preferred and/or equivalent experience/training.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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