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Accounting Professional-Collections Coordinator

Clayton State University
Clayton State University
Closing date
Jul 5, 2021

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Job Details

Job Title: Accounting Professional-Collections Coordinator
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 223666
About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Job Summary This is a professional accounting position that requires strong computer skills, interpersonal skills, collections, and accounting skills. The individual will be responsible for the collection of past due University accounts, analysis and reconciliation of all accounts receivables and revenue acounts. This individual will be responsible for providing a high level of customer service to students, faculty, and staff regarding all aspects of their accounts, including problem research and resolution.

The primary focus of this position is to perform due diligence and collections on student accounts, prepare journal entries to reserve uncollectible accounts, refer past-due balances to a collection agency, and write-off uncollectible accounts. This position requires prompt notification to the Director of any unresolved discrepancies and/or potential liability to the University. The job requires extended work hours during peak work periods as determined by the Director.


Coordinates the collection of past-due accounts. (35%)

Prepares and follows up on student account billings, contract billings, and other institutional account receivables.Prepares and sends past-due notices.Maintain, verify and oversee accounts receivable documentation to ensure validity, accuracy, and due diligence.Communicate with debtors and forward the delinquent accounts for final collection efforts.Sends accounts to a third-party collections agency.Record monthly accounting entries to reserve and write-off bad debt

Records payments. (10%)

Collects and enters payments from students, collection agencies, and third parties.

Maintains and updates a variety of financial records. (35%)

Prepares monthly and annual aging reports.Compares daily trial balances and perform the daily reconciliation of Banner feed AR accounts to the PeopleSoft financial system. Prepares comprehensive aging of accounts receivableJournalizes monthly recoveries and reserves. Enters all journal entries for Bursar’s Office

Performs a variety of related duties. (20%)

Prepares daily deposits.Maintains student study abroad records.Serve as back-up for the frontline staff when neededCoordinate and manage third party contracts and billings.Assist in the preparation of the annual financial report and other related reports as required to other state agencies and federal departments as appropriate.Complete return to Title IV calculationPerforms other duties as assigned.

Required Qualifications
  • A minimum of a Bachelor’s Degree/four years of post-secondary education with a concentration in accounting/business or equivalent work experience is required.
  • Experience in a University/College setting is a plus. Preference will be given to applicants with directly related experience in the use of or administration of BANNER Ellucian software and PeopleSoft Financials.Preferred Qualifications
  • Knowledge of fund accounting and generally accepted accounting principles.
  • Proficient knowledge of Banner and PeopleSoftExperience in financial aid disbursement, accounts receivable, banking, and/or collections.Ability to establish and maintain effective working relationships with various levels of management and support personnel.Ability to work independently in an assigned area of responsibility with little direct supervision and cooperation with administrators and related functions.Ability to meet and serve students, staff, and faculty tactfully and effectively, and maintain effective working relations with other employees.Required Documents to Attach
    • Cover Letter
    • Resume
    • References
    Conditions of Employment

    Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

    Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

    Equal Employment Opportunity

    Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.


    As an outstanding comprehensive metropolitan university located 15 miles southeast of downtown Atlanta, Clayton State University has come a long way since its inception 40 years ago.clayton_state_university1.jpg

    The University first opened in September 1969 as Clayton Junior College with Dr. Harry S. Downs as founding president and an enrollment of 942 students. The Board of Regents of the University System of Georgia elevated it to baccalaureate status as Clayton State College in 1986 and university status as Clayton College & State University in 1996. The school’s current designation as Clayton State University was approved in 2005.

    clayton_state_university2.jpgSince Downs’ retirement in January 1994, the University has had two presidents; Dr. Richard A. Skinner, who took office upon Downs’ retirement, and Dr. Thomas K. Harden, who took office in June 2000. When Harden was named chancellor of the University of Wisconsin Green Bay, Dr. Thomas J. "Tim" Hynes, Jr., was appointed interim president, starting on May 18, 2009. The current enrollment is in excess of 6,000 students and the school provides a multitude of undergraduate degree credit programs that—in the words of the university’s mission statement—provides "career-oriented education with a solid liberal arts foundation."

    In addition to more than doubling its undergraduate degrees over the past 10 years, Clayton State also has added seven graduate programs in the past three years. The first, the Master of Arts in Liberal Studies, began in 2006. Since then, the Master of Science in Nursing, the Master of Health Administration and the Master of Business Administration all began in 2007, and the Master of Arts in Teaching (MAT) programs, MAT - English and MAT - Mathematics, in 2009. The Master of Archival Studies is scheduled to begin in 2010.

    The past five years at Clayton State have also been highlighted by the establishment of the first joint state and federal archives facilities adjacent to campus, the institution of a comprehensive strategic planning process, the reaffirmation of the University’s accreditation by the Commission on Colleges of the Southern Association of Colleges and Schools and the opening of the Clayton State – Fayette instructional site in Peachtree City. In a six week period between August and October 2008, the University dedicated three new buildings; the University’s first student housing, the Student Activities Center and a new building for the AACSB-accredited School of Business.


    Clayton State is also home to Spivey Hall, the finest small performance facility in the Southeast. First opened in 1991, Spivey Hall is known locally, nationally and internationally for presenting the best in jazz and classical music as well as an education outreach program that serves tens of thousands of school children from throughout metro Atlanta annually.

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