Department Assistant III, Short-term Temporary Hourly Assignment
- Employer
- Kern Community College District
- Location
- Bakersfield
View more
- Employment Type
- Part Time
- Institution Type
- Community College
Job Details
Department Assistant III, Short-term Temporary Hourly Assignment
Kern Community College District
Position Number: 02622
Posting Date: 11/14/2018
Position Closing Date:
Initial Screening Date:
Open Until Filled: Yes
Position Type: Short-term Temporary Hourly
Rate: $17.92 per hour
Work Week: Flexible - as needed
Minimum Salary:
Maximum Salary:
Benefits:
This position does not qualify for benefits.
College/Site: District Office
Location: DO-KCCD Bakersfield Downtown
Basic Function:
Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments.
REPRESENTATIVE DUTIES:
- Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.
- Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.
- Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.
- Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training.
- Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.
- Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive,type and process various applications, permits and other forms.
- Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, student
rehabilitation progress and general student files. - Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.
Education and Experience:
Any combination equivalent to: Graduation from high school AND three years of responsible clerical experience.
Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.
Note: Meeting the minimum qualifications for a position does not assure the applicant of an interview.
Knowledge and Abilities:
KNOWLEDGE OF:
- Modern office procedures, methods and computer equipment.
- Word processing methods, techniques and programs.
- Correct English usage, spelling, grammar and punctuation.
- Principles of budget administration.
- Basic arithmetic.
ABILITY TO:
- Learn, interpret and apply the policies and procedures of the District.
- Perform general clerical work including maintenance of appropriate records and compiling information for reports.
- Work courteously with students and the general public on the telephone or in person.
- Assist in budget preparation, monitoring and administration.
- Perform simple mathematical calculations.
- Operate a variety of office machines including a computer and applicable software.
- Understand and follow oral and written direction.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and effective working relationships with others.
Salary Grade: 38.0
Special Instructions to Applicants:
Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
Completed application packet must include:
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of six (6) professional references - Listed on application form
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
All applicants must apply online at https://careers.kccd.edu/postings/12439. Emails will not be accepted.
As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.
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Organization
Kern Community College District (KCCD) serves communities over 24,800 square miles in parts of Kern, Tulare, Inyo, Mono, and San Bernardino counties through the programs of Bakersfield College, Cerro Coso College and Porterville College. Governed by a locally elected Board of Trustees, the district’s colleges offer programs and services that develop student potential and create opportunities for our citizens.
KCCD is geographically one of the largest community college districts in the United States, serving 26,000 students. Our students represent a diversity of religions, economic backgrounds, sexual orientations, abilities, and ethnicities.
While the Kern Community College District was established as a separate entity in 1968 to respond to the changing needs of our communities, educational services have been provided to residents for many years: at Bakersfield College since 1913; at Porterville College since 1927; and in the Ridgecrest area since 1951 by what is now Cerro Coso College. All three colleges are proud members of the California Community College System and are accredited by the Western Association of Schools and Colleges.
Today, education centers and sites in Delano, downtown Bakersfield, the Mammoth/ Bishop area, Edwards Air Force, and the Kern River Valley offer additional convenient, localized instruction for thousands of residents. KCCD’s commitment to distance learning and other technological advances is creating increasing opportunities for education through the internet, satellite, and cable television to individuals across our broad service area and beyond.
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