Event & Facilities Coordinator

Job description

Posting Number:


Working Title:

Event & Facilities Coordinator


PSO State Botanical Garden of GA

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Tues-Sat 9am – 6pm
Have flexibility to work events in the evenings and on weekends.

Advertised Salary:


Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

External Affairs Paraprofessional/Professional





Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

A person allocated to this position coordinates all services for all facilities at the State Botanical Garden of Georgia. Job duties include building maintenance review, coordination of scheduled maintenance/repairs, organization of events, space assignments, etc. This position also serves as the coordinator of garden public events, including concerts, membership events and public programs.

Knowledge, Skills, Abilities and/or Competencies:

-Experience working with special events.
-Basic knowledge of UGA building operations and support.
-Working knowledge of audio/visual and projection systems.
-Detail oriented.
-Basic computer skills.
-Familiarity with social media

Physical Demands:

-Lift 50-75 pounds.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Supervision and management of rental facilities to include operating safety, cleanliness, preparedness for use by general public & rental clients. Maintain audio/visual equipment, rental equipment inventory, equipment upkeep & organize storage for ease of access. Coordinate with Facilities Management Division and third party service providers for necessary repairs and maintenance of facilities.

Percentage of time:



Coordinate planning of garden special events including Sunflower Music series, friends events, volunteer appreciation, holiday events, concerts, etc. Schedule student workers as needed. Incumbent will oversee logistics related to event execution including venue set-up, catering needs, presentation setups and event promotion.

Percentage of time:



Provide facility tours and disperse accurate information to prospective rental clients.

Percentage of time:



Hire, train and supervise part-time/student staff.

Percentage of time:



Schedule routine maintenance on van, truck, and golf carts. Keep vehicles clean and in good repair.

Percentage of time:



Oversee operations of Visitor Center periodically on weekends. Liaison to contracted security agency (UGA Police). Other duties as assigned.

Percentage of time:





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 1/28/2021
Application Due: 3/25/2021
Work Type: Full Time