Administrative Professional II
Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; file maintenance, and related administrative activities. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: N/A. This position will supervise: N/A
High school diploma, GED Certificate or Vocational School Diploma
Two to three years of job related experience
Job Duty 1 -
Compose routine correspondence; prepare and route correspondence, reports and other documentation.
Job Duty 2 -
Compile and organize data for use in reports.
Job Duty 3 -
Schedule and make arrangements for meetings and other events
.Job Duty 4 -
Make travel arrangements for unit staff management and staff as directed.
Job Duty 5 -
Maintain office supplies inventory.
Job Duty 6 -
Maintain filing system.
Job Duty 7 -
Receive and refer phone calls; greet and direct office visitors.
Job Duty 8 -Perform other duties as assigned
This is not a supervisory position.
This position does not have any financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
This job requires skills in general office administration to include document preparation and processing, records management, event planning and organization. Skill in basic and advanced office related computer applications is required.
Demonstrate excellent organizational skills and attention to detail
Demonstrate excellent written and verbal communication skills
Be proactive and create a positive experience for customers
Be timely in completion of tasks with the ability to multi-task
Ability to understand and follow specific instructions and procedures
Ability to maintain confidentiality of records and information
Ability to grasp HR software platforms
Working knowledge and experience using Microsoft Office software; specifically proficient using Outlook, Word and Excel
- Standard Enhanced
- Position of Trust + Credit