Proposal Specialist

Job description

Vacancy Open to:

All Candidates

Employment Type:

Permanent - Full-time

Hours per week:


Months per year:


Position Number:


NC Salary Grade Equivalency:


Classification Title:

Business Officer - Journey

Working Title:

Proposal Specialist

Salary Range:


Anticipate Hiring Range:


FLSA Status:



Academic Affairs


College of Education (Col)

Work Unit:

College of Education

Work Schedule:

8:00 am – 5:00 pm; Monday – Friday. Occasional evening and/or weekend hours may be required, as necessary.

Primary Purpose of Position:

The Cato College of Education at UNC Charlotte seeks a Proposal Specialist to manage all pre-award functions for the college and any other assigned requirements of the position. Specific duties and responsibilities are outlined below.

Minimum Education/Experience:

Required Minimum Qualifications:

Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four-year college or university with a degree in Business Administration, Public Administration or related business area and two years of administration management or business management experience; or an equivalent combination of training and experience.

Essential Job Duties:

Responsibilities: The successful candidate will:
1) Assist in all aspects of proposal development including budgets and completion of forms;
2) stay current on all policies and procedures related to grant and contract proposal submission;
3) communicate changes to related policies or procedures;
4) promote and support faculty participation in seeking external funding and provide related professional development;
5) assist in the development of proposal submissions to ensure compliance with submission guidelines;
6) manage the development and tracking of electronic proposals utilizing multiple web-based on line systems, such as,, ASSIST, Fastlane Banner, SAM and NORM or Niner Research to identify and resolve issues;
7) serve on research committees as applicable;
8) establish and maintain good relationships with faculty and staff and central research administration staff to facilitate the work of research administration at the University; and 9) communicate effectively with a variety of agencies, faculty, staff, and departments.

Departmental Preferred Experience, Skills, Training/Education:

  • Master’s degree in business administration, public administration or related field;
  • CRA certification;
  • Three or more years of administration or business management experience;
  • Experience assisting in all aspects of proposal development including budgets and completion of forms;
  • Familiarity with related policies and procedures to ensure compliance;
  • Familiarity with web-based submission and tracking systems (e.g.,,, ASSIST, Fastlane Banner, NORM/InfoEd); and
  • Evidence of ability to effectively communicate with others both orally and written.

Work Location:

COED 150

Posting date:


Closing date:


Special Notes to Applicants:

Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.

  • Do not write ‘see resume’ on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).

  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.




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Job No:
Posted: 1/23/2021
Application Due: 2/2/2021
Work Type: Full Time