GRANTS AND CONTRACTS ADMINISTRATOR - CLINICAL AND TRANSLATIONAL SCIENCE (CTSI)
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Asthe CTSI continues to evolve and grow there is a need for a Gran ts andContracts Adminstrator to administer and perform pre-award budget developmentand post-award grant management. Thisposition will report di rectly to the CTSI Finance Directorand will supportoperational staff an d senior leadership with grant-related needs. The CTSI is anticipating a high volume ofgrant proposal and budget development requests and this position will becritical to meet grant submission deadlines and provide grant management andoversight for awarded grants. Inaddition the CTSI i s ramping up planning for the CTSA 4.0 (next five-year grantsubmission) and the Office of Physician-Scientist Development (OPSD) withgrant-based research is moving under the CTSI BFR and administrativemanagement.
- Manager assigned projects and financial project portfolios.
- Develop budgets and budget justif ication which include proofing the budget for inconsistencies and ensuri ng accuracy.
- Advise the PI on administrative requirements in pre paring proposal submissions.
- Prepare, coordinate and review cert ain proposal elements (biosketches and facilities & resources) for c onsistency, accuracy, and completeness.
- Monitor compliance with agency and University regulations regarding submission; verify all finan cial information to include application of the appropriate overhead rate for the project.
- Review sponsored projects through SPS to ORA/O RS to ensure compliance with University procedures and institutional sig natures.
- Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise PI on budget adjustments and revisions necessary to meet the sponsor requi rements.
- Monitor proposal status and advise PI on requirements a nd deadlines associated with research protection protocols.
- Deve lop project management plan for review by the PI or senior level grants administrator.
- May make cost-sharing adjustments to reflect appr opriate labor distribution or related cost-sharing obligations.
- Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate departmen t personnel.
- Establish sub-recipient financial and reporting req uirements; coordinate issuance of sub-agreements with ORA and ORS.
- Review and evaluate the Site Based Research charge assignment grids b ased onthe schedule of events and protocol for the study.
- Recon cile monthly budget reports and inform PI and/or supervisor of correctio ns/adjustments that have been made.
- Identify the need for cost t ransfers from budget reconciliation; submitcost transfers.
- As r equirements change, prepare and submit requests for re- budgeting/modify ing the funded project budget. Reconcile and close all sub-recipient bud gets and obtain all sponsor-required reports.
- Monitor compliance with agency and University regulations regarding reporting.
- Mai ntain financial records per the institutional documents retention guidel ines.
- Ensure process (SOP) is in place within the unit for prope r handling of sponsor checks for deposit and recording in the appropriat e fund codes. This must be handled in accordance with the institutions c heck handling process.
- Monitor and determine appropriate chargin g of patient care expenses to the study fund codes.
- Interpret de partmental policies and procedures, making decisions on specific operati ng problems and issuing instructions on behalf of unit.
- Manage o verdrafts in line with unit procedures and institution guidance.
- Ensure proper recording of revenue associated with all studies; apply r evenue management standards.
- Closeout all funded projects consis tent with university process and timelines.
- Apply federal and un iversity rules to management of effort allocation appropriately for indi viduals compensated whole or in part from federal awards
- Submits reports to the Divisional Administrator/Business Manager when requested
Work requires communications, analytical and organizational skills requirements. generally acquired through completion of a bachelor's degree program. process. Research or grants education and/or certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education
No experience required for candidates who possess a Bachelor's or position. Master's degree in a field of study directly related to the specific
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.