Administrative Assistant 1

Job description

Job Title: Administrative Assistant 1
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 223274
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Minimum Requirements Associate's degree from an accredited college or university in a related field and a minimum of three years’ progressively responsible experience in administrative support positions
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions Knowledge, Skills, & Abilities
  • Ability to maintain confidentiality, to multi-task, and to work well under pressure
  • Excellent interpersonal, verbal, and written communication skills
  • Proficient in Microsoft Office and other computer software/databases
Preferred Qualifications
  • Experience working in a clinical office setting.
Responsibilities The responsibilities include, but are not limited to:
  • Maintain multiple calendars for two faculty members in the Transplant division to include OR/clinic calendars, travel calendars, and Transplant conference canlendars.
  • Coordinate travel arrandgements for meetings and conferences for faculty and nursing staff. Process travel requests and reimbursements.
  • Process all reimbursements and IDRs for the section. Maintain all call logs, expense reports, and order office supplies.
  • Assist with outreach projects for the transplant program. Make new patient folders, complete paperwork for bi-weekly transplant conference, to include mailing all necessary paperwork to patients.
  • Triage incoming patient phone calls for the section. Route to triage nurses or physicians. process all patient referrals from outside physicians and coordinate with centralized scheduling. Print out scheduling referral information for new patients.
  • Transcribe letters/correspondance for faculty and resident recommendations. Open, sort, and distribute incoming correspondance. Prepare outgoing mail for distribution. Handle, process, and distribute confidential patient information daily. Mail reminder letters to no show patients.
  • Coordinate with the Chief of Transplant regarding cal schedule. Enter call schedule via OnCall.
  • Enter/maintain CME creditd for faculty members of Transplant.
  • Take minutes for the Transplant Steering Committee meetings.
  • Schedule patients in the Transplant clinic via IDX.
  • Preauthorize all clinic appointments in IDX using AccuReg.
  • Perform all other related duties as assigned.
Shift/Salary Shift: Days/M-F Pay Grade: 10 Salary: $13.20/hr - $16.20/hr Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 1/22/21 - Until FilledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

 

 

 

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Job No:
Posted: 1/23/2021
Application Due: 2/3/2021
Work Type: Full Time
Salary: