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Research Collections Manager

Employer
Florida Atlantic University
Location
Harbor Branch (HBOI)

Job location: Harbor Branch (HBOI)


Employment Type: Full-time
Posted data: 2021-03-05
Req: REQ09631
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Position Summary:

Florida Atlantic University is seeking a Research Collections Manager for their Harbor Branch Oceanographic Institute (HBOI) in Ft. Pierce, FL.

The Research Collections Manager is responsible for the development, management, and care of specimen-based collections at Harbor Branch Oceanographic Institute, including, but not limited to, the Harbor Branch Oceanographic Museum (HBOM) and the Marine Biotechnology Reference Collection (MBRC). He/she will be responsible for ensuring the proper storage, care and preservation of biological and geological samples held by HBOI. Primary responsibilities are management and oversight of daily operations, curation, and research activities of the HBOM and MBRC.

Summary of Responsibilities:

  • Works with HBOI collection curators to help set collections policy, goals, and guidelines.
  • Assigns accession numbers, compiles accession records, classifies, and physically numbers museum specimens, including bar-code labelling both the HBOM and MBRC collections.
  • Manages and assures accuracy, security, and retrievability of collection databases.
  • Conducts regular inventories of collections and performs reconciliation with databases.
  • Performs routine curation of specimens.
  • Manages, orders supplies for, and upgrades storage, maintenance, care, and preventive conservation of collections.
  • Works with the collection curators regarding possible deaccessions and manages documentation and disposal according to collections policy.
  • Assists with development of proposals for collections use, management and care.
  • Oversees development, maintenance, security, and upgrades of collections database.
  • Provides limited access to collections in response to requests for loans, research, and specimen information, consistent with HBOI collections policies.
  • Retrieves and prepares specimens for research, education, outreach, and other museum needs.
  • Handles arrangements, condition reporting, packing, shipping, and insurance for both incoming and outgoing loans and assures that sample shipments comply with hazardous materials, CITES requirements, and the Nagoya Protocol on Access and Benefit Sharing.
  • Trains and oversees part-time and volunteer personnel in clerical work, collection duties, and collections care.
  • Assists faculty, students, staff, and collaborators with questions on identification of specimens.
  • Responds to collection-related inquiries, surveys, etc., from museums, researchers, and students.
  • Tracks publication citations of collections and provides data as requested.
  • Presents information on collection-related topics as needed.
  • Evaluates current practices, stays current with professional standards, and develops new practices in collections management and care in order to develop multiple access systems, meet the needs of a diverse audience, make use of changing technology, address legal issues of collections, and plan for changing needs of staff and the public.
  • Ensures research and facility compliance with all institutional and occupational requirements.
  • Develops reports for the collection curators, HBOI, Division of Research or others as needed.
  • Oversees issues of intellectual property and rights that pertain to collections.
  • Performs other duties as assigned.

Minimum Qualifications:

Master’s degree from an accredited institution in biology or related field and two years of museum experience (preferably biological specimen museum), including work with collections; or a Bachelor’s degree from an accredited institution and two years of museum experience (preferably biological specimen museum), including work with collections required.

Working knowledge of principles, and practices of collections management, care, documentation, and classifications required.

Working knowledge of collections conservation required.

Experience with Microsoft Office software (Word, Excel, Powerpoint) and general office equipment required.

Skilled in use of Microsoft Office Access database and WoRMS required.

Skilled in use of ArcGIS preferred.

Ability to work in a team-oriented environment and ability to establish and maintain effective working relationships with volunteers, assistants, supervisor, and the public required.

Ability to communicate effectively, verbally and in writing required.

Ability to travel between office location and on-site collections locations required.

Salary:

$45,000 - $50,000

College or Department:

Harbor Branch Oceanographic Institute

Location:

Harbor Branch (HBOI)

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Occasional work outside of normal business hours as needed.

Application Deadline:

2021-03-21-07:00

Special Instructions to Applicant:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents may result in disqualification.

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

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