Office Manager, School of Theology & Ministry - copy

POSITION SUMMARY:

Provides support services for the Dean and Division Chairs in their respective administrative responsibilities related to faculty, curriculum, budget, staff and support services, programs, and students. In addition, assists supervising student workers, and general office and professorial responsibilities as needed. Additionally, provides services for program coordinators and faculty in the School of Theology and Ministry as directed by the Dean.

REPORTING RELATIONSHIP:

Reports to the Dean of The School of Theology and Ministry in matters pertaining to the operation of the office.

EDUCATION REQUIREMENTS:

Associate’s degree/equivalent or two year’s office experience.

DUTIES AND RESPONSIBILITIES:

Noggle Building Coordinator and Office Manager. Coordinate appointments and scheduling meetings for Division Chair(s).Take, distribute, and keep electronic files of minutes for any divisional meetings as requested.Assist with catalog revisions.Tracking, balancing and maintaining budget, purchasing office and kitchen supplies.Monitors use of the department credit card, issued in his/her name.Prepare and submit conference services requests, work requests for Noggle Christian Ministries Center, hardware/software requests, key requests, etc. for faculty and staff.Maintain and compile syllabi for the faculty.Assist the division chair with preparation of class schedules and classroom assignments.Gather data for student scholarships.Maintains accurate, detailed database of our students.Track and keep an updated file of alumni of the School of Theology and Ministry.Tracking student applications to the major.Working with Financial Aid to track Wesleyan students for Wesleyan student loan grants.Schedule and organize ceremonies/banquets (new students, consecration service, graduation, convocations, colloquiums, guest lectures, lodging)Maintaining statistical reports.Attending support staff meetings.SUPERVISORY RESPONSIBILITY:

Serve as direct supervisor of STM part-time administrative assistant.Serve as direct supervisor and coordinate assignments for Division student workersQUALIFICATIONS:

According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Required Skills:

Computer and keyboard proficiency.Proofreading and editing skills.Accuracy and attention to detail.Ability to prioritize work.Ability to work independently.Good oral and written communication skills.Good interpersonal skills for relating effectively to faculty, staff and students.Sensitivity to maintaining confidentiality.LIMITATIONS AND DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They should not be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. In addition, nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.

Indiana Wesleyan University is committed to equal opportunity in employment and maintaining a work environment free from all forms of unlawful discrimination. Accordingly, the University affords equal opportunity to all employees and prospective employees without regard to race, sex, color, national or ethnic origin, disability, age, genetic information, veteran status, or any other status protected by law.

These have access to all the rights, privileges, and programs generally made available to employees at the University. It does not discriminate in the administration of its policies, programs, nor during any phase of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.

As an educational institution operating under The Wesleyan Church, Indiana Wesleyan University reserves and exercises its privileges under applicable law to prefer employees on the basis of religion and who are best suited to its religious purpose.

Indiana Wesleyan University is an Equal Opportunity Employer

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