Director of Business Services

Management

1ADA07

1

$154,189 - $183,129/annual

District Office, 7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568

Business Services

The Chabot-Las Positas Community College District is seeking a Director Business Services for the District Office in Dublin, California.

MANAGEMENT RESPONSIBILITY

This is a management position designated by the Board of Trustees of the Chabot – Las Positas Community College District. The incumbent is responsible for the satisfactory completion or coordination of the listed duties and responsibilities either directly or through administrative review. The incumbent is charged by the Board of Trustees with the satisfactory implementation of Board policy and District procedure as applicable to the position. In addition, the incumbent is expected to participate in the formulation of District policies by making appropriate recommendations for improvements or additions in policy or procedure through reporting authority and by serving on district-wide management councils.

GENERAL DESCRIPTION

Under general direction, plan, organize, control and direct the Fiscal Services of the District including accounting, purchasing and warehouse services, budget and payroll; develop and administer the District’s budget (accounting and financial reporting) activities; coordinate District investments; devise procedures, records and reports; prepare various financial reports; train, supervise and evaluate personnel in Director of Business Services office; and do related work as required. Direct responsibility is to the Vice Chancellor, Business Services.

APPOINTMENT

The Director of Business Services shall be appointed by the Governing Board upon the recommendation of the Vice Chancellor, Business Services and District Chancellor

NOTE: This class specification is not necessarily all-inclusive in terms of the duties and responsibilities.

The Director of Business Services shall:

1.Plan, organize, control and direct the Fiscal Services of the District including accounting, budget and payroll; formulate, maintain and implement District accounting procedures; approve payments, budget transfers, journal entries, legal reports and other transactions as appropriate, manage the flow of office activities.

2.Coordinate the development of, and administer the District’s annual budget; establish the budget calendar and publish budget process guidelines; participate with the Vice Chancellor, Business Services in the development of preliminary budget goals for the colleges and departments; approve proposed budgets from colleges and departments and incorporate into the overall budget.

3.Coordinate the purchase of District supplies, equipment, maintenance contracts, and related services; review of requisitions; research and select appropriate vendors for specific merchandise requested; obtain price quotations from vendors by telephone, fax and/or in writing, as necessary.

4.Prepare specialized presentations and analyses for the Board’s and management’s strategic planning and negotiations processes; prepare multi-year financial projections, cash flow and financial analyses, revenue, expenditure, employee compensation and historical comparisons, cost/benefit analyses and others.

5.Serve as liaison with the District’s independent auditors; oversee the annual independent audit; participate in audit committee meetings to determine scope of audits and review results; coordinate the audit calendar; discuss auditor concerns with appropriate administrators and approve management strategies to resolve findings; prepare related reports.

6.Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates.

7.Provide technical expertise, information and assistance to the Vice Chancellor regarding assigned functions.

8.Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities and personnel.

9.Communicate with other administrators, personnel and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.

10.Operate a computer including personal computer and mainframe applications and other office equipment as assigned.

11.Attend and conduct a variety of meetings as assigned; represent the District at various meetings; participate in conferences and workshops to maintain current knowledge in legislation, technology, standards and practices related to assigned activities.

12.Review proposed legislation for fiscal and other impacts on the District

13.Prepare periodic financial statements and annual financial reports, including opening and closing of all books of accounts.

14.Comply with relevant state, county and district laws, regulations and procedures.

15.Cooperate with members of the staff regarding budgetary appropriations and preparation of financial reports;

16.Assist in the preparation of reports relating to fund accounting of federal and state projects and grants.

17.Supervise the reconciliation of District funds with County Treasurer and bank accounts of auxiliary funds.

18.Maintain close liaison with ITS staff as related to accounting functions, including payroll, program budget accounting and inventory control.

Education:

Master’s Degree in Business, Public Administration, or a related area required

Experience:

Five years required of related full-time responsible experience in business or public administration which preferably includes accounting, budgeting, organizational and technology planning, and related administrative functions.

Demonstrate sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, including those with physical and/or learning disabilities.

Knowledge of:

Accounting and financial record keeping principles, procedures and methods as they pertain to governmental and K-12 and/or community college district accounting; generally accepted accounting principles and auditing standards; budget preparation and control; applicable laws, codes, regulations, policies and procedures; principles of business office management and staff supervision; ITS operation in relation to accounting applications.

Ability to:

Coordinate and supervise the work of the accounting staff; compile and analyze difficult accounting data, including estimates and reports (both manual and ITS computations); prepare clear and accurate statements, financial reports and recommendations; develop and administer the District’s budget; develop and maintain complex accounting, database, and spreadsheet models and systems; interpret, apply and explain rules, regulations, policies and procedures; operate a computer and assigned office equipment; meet schedules and time lines; exercise initiative and work independently; establish and maintain cooperative and effective working relationships and meet the public with courtesy and tact.

It is the policy of this District to provide equal opportunity in all areas of
employment practices and to assure that there shall be no discrimination against
any person on the basis of sex, ancestry, age, marital status, race, religious
creed, mental disability, medical condition (including HIV and AIDS), color,
national origin, physical disability, family or sexual preference status and other
similar factors in compliance with Title IX, Sections 503 and 504 of the
Rehabilitation Act, other federal and state non-discrimination regulations, and its
own statements of philosophy of objectives. The District encourages the filing of
applications by both sexes, ethnic minorities, and the disabled.

AS388P

01/19/2021

02/26/2021

No

The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position

The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.