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Academic Project Specialist –Workforce Development and Work-Based Learning

Employer
Edison State Community College
Location
Piqua, OH

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Employment Type
Full Time
Institution Type
Community College
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Job Details

Edison State Community College invites qualified candidates to apply for the full-time position of Academic Project Specialist –Workforce Development and Work-Based Learning. The Academic Project Specialist (APS) will manage various projects, coordinate processes, and provide administrative support for the Assistant Dean of Workforce Development and Work-Based Learning Programs and the instructors in the department, as well as provide backup support to the other APS’s. The APS is required to work with minimal supervision and expected to keep a level of confidentiality regarding all areas managed by the Assistant Dean. The APS uses problem-solving skills to effectively help students, staff, and external contacts.

To be considered, candidates should include cover letter, resume, and transcripts when completing their online application. Edison State Community College is an EOE/AA Employer

Examples of Duties:Functional Responsibilities:
  • Serves as an academic liaison in the Workforce Development and Work-Based Learning office. Coordinates with the Project Specialist on all internal and external phone calls and general walk-in questions concerning Workforce Development and Work-Based Learning programs and provides information as appropriate.
  • Provides customer support to internal and external customers, (instructors/students/employers) and/or redirects to appropriate personnel.
  • Schedule and take minutes of departmental and departmental advisory meetings as appropriate.
  • Maintain expenditure records and budget files in support of Work-Based Learning.
  • Maintain office records including confidential student files, meeting minutes, official accreditation and certification record, official correspondence, academic records/competencies, instructor and facility evaluations and advisory committee records, other.
  • Obtain quotes from outside vendors for supplies as needed.
  • Provide administrative support to the Assistant Dean and instructors including scheduling appointments, answering phone calls, preparing purchase requisitions, filing, typing, proofreading, faxing, document preparation and other office related tasks.
  • Access academic records and information in Colleague to generate reports, queries, and printouts.
  • Support the faculty (instructors), staff, and students, internal and external customers with problem solving and appropriate action.
  • Prepare student and course information as needed, including rosters, transcripts, schedules, and supplies.
  • Serve as the liaison to the business office and external customers for third party billing procedures.
  • Maintain a database of Work-Based Learning (WBL) program student participants. Enter applicant information into Colleague for tracking of WBL students and host sites (will work with Academic Affairs).
  • Assist the department with grant monitoring, reporting, and follow-up.
  • Update and maintain program handbooks and other documents.
  • Work with other departments to establish and maintain a community partnership database.
  • Work with other departments to track employment activities after graduation.
  • Gather and distribute WBL opportunities to students and faculty, retrieving from the College Central Network and local job board, in conjunction with Career Services.
  • Direct external customers to the Career Center for posting job openings and understanding the process of connecting with students.
  • Assist other APS’s with employment surveys as needed.
  • Assist the department with communication and outreach efforts.
  • Provide backup to other APS’s and program advisory committees in support of Work-Based Learning efforts.
  • Perform other duties/projects as assigned by the Assistant Dean.

    • Qualifications:Required Knowledge, Skills, and Personal Qualifications:
  • Ability to use sound judgment when acting on behalf of the Assistant Dean.
  • Critical thinking.
  • Organized and able to work independently.
  • Interact appropriately at networking and outreach events.
  • Interpersonal skills, demeanor and confidentiality needed to work effectively with the college’s faculty, staff, students and external contacts.
  • Ability to multi-task and easily resume work after interruptions.
  • Effective problem solving abilities.
  • Possess excellent organizational and computer skills. Edison State currently uses Microsoft Office, Colleague, and Blackboard.

    • Required Experience:
    1- 3 years of office experience.

    Required Educational Background:
    Associate degree required, preferably in a business related field.
    Supplemental Information:Supervises following staff:
    Work-Study student-when necessary and for temporary projects.

    Organization

    Edison State Community College was chartered in 1973 under provisions of the Ohio Revised Code as the first general and technical college in Ohio. The college thus emerged without special local taxation as a two-year, public, co-educational, state-supported institution of higher learning. Under its charter it is authorized to offer studies in the arts and sciences, technical education and continuing education. By virtue of legislative action, the College's name was changed in 1977 from Edison State General and Technical College to Edison State Community College. After some years of using the revised name of Edison Community College, the College re-instituted the name Edison State Community College.

    From modest beginnings in 1973 in a rented facility, the College has grown in stages to its current campus, located on 131 acres in Piqua. Its enrollment and offerings have grown steadily during its brief history, from 309 students enrolled in 30 courses in 1973 to more than 3,000 students enrolled today in about 30 technical fields, a broad range of baccalaureate transfer programs, developmental course work, and continuing education offerings.  

    Edison State Community College offers five different degrees, two of which are designed for transferring to a four-year college or university, and three which prepare graduates for immediate employment. Providing modern campus facilities and leading-edge computer and Internet technology, Edison State Community College cannot be surpassed for its learning environment.

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