Program Assistant, Community and Corporate Education Services (12 months, 100%, Classified Position)

Job description


Program Assistant, Community and Corporate Education Services (12 months, 100%, Classified Position)
Ohlone College

Closing date: 02/11/2021

Ideal Candidate Statement
The ideal candidate will have experience with or have ability in:
1. Possesses strong computer skills, positive attitude, excellent customer service skills.
2. Experience in data management, sales and marketing, and fee-based education programs
3. Excellent verbal and written communication skills and is able to connect with a diverse audience.
4. Ability to work independently with minimal supervision, multitask in a fast-pace environment and make sound judgement in the best interest of students and the District.
5. Possess an equity mindset in servicing students and training clients.
6. Conduct self in a ethical manner, trustworthy, credible, loyal and is respectful of diverse views and opinions

Job Description Summary
Under the direction of Administrator, provide support to faculty, students, parents, clients and staff regarding inquiries and requests for information regarding Community and Corporate Education programs and services; assist with scheduling and maintaining classes, seminars and workshops; provide assistance and information to instructors regarding Community and Corporate Education services; prepare, maintain and update course offerings including descriptions for community services schedule.

Essential Duties
ESSENTIAL DUTIES:
1. Provide resources and support to faculty, students, parents, clients and staff regarding inquiries and requests for information regarding Community and Corporate Education programs and services;
2. Serve as liaison between the College and community organizations, businesses and local school districts;
3. Assist with scheduling and maintaining classes, seminars and workshop;
4. Provide support to the Director regarding the coordination and assignment of dates, facilities and instructors for educational events;
5. Provide assistance and information to instructors regarding community and corporate education programs and services and assist with registration and validation services for continuing education courses;
6. Develop, prepare, and distribute promotional marketing material for program services and classes including brochures, press releases and posters to promote community and corporate education programs and services;
7. Conduct outreach events and activities to support program enrollment;
8. Prepare, process, monitor and code purchase orders and invoices for assigned office or program expenditures and budgets for cost effectiveness and compliance with budget limitations;
9. Prepare, maintain and update course offerings including descriptions for community services schedule;
10. Communicate with personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information;
11. Demonstrate cultural sensitivity while engaging with a diverse academic, socioeconomic, cultural, and ethnic backgrounds of faculty, staff, and students with physical and learning disabilities;
12. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
13. Attend a variety of meetings as assigned;
14. Perform other related duties as assigned.


Knowledge, Skills, and Abilities
KNOWLEDGE OF:
1. Online registration systems and reports;
2. Basic budgeting, invoice processing, and payment records;
3. Modern office practices, procedures and equipment;
4. Policies and objectives of assigned program and activities;
5. Applicable laws, codes, regulations, policies and procedures;
6. Record-keeping techniques;
7. Methods of collecting and organizing data and information.

SKILLS TO:
1. Operate a variety of office equipment including a scanner, printer, computer and assigned software;
2. Demonstrate interpersonal skills using tact, patience and courtesy;
3. Effectively use oral and written communication skills;
4. Understand and resolve issues, complaints or problems;
5. Pay attention to detail.

ABILITY TO:
1. Plan and organize;
2. Establish and maintain cooperative and effective working relationships with others;
3. Maintain records and files;
4. Meet schedules and timelines;
5. Type or input data at an acceptable rate of speed.

Education and Experience
MINIMUM QUALIFICATIONS:
Any combination equivalent to a graduation from high school supplemented by college-level coursework in business, communications or related field and one-year administrative experience.
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

OTHER REQUIREMENTS:

  • Valid California Class C Driver's License

    LICENSES AND OTHER REQUIREMENTS:
    Valid A+ Certification.

    Physical Characteristics
    ENVIRONMENTAL ELEMENTS/SAFETY/HAZARDS
  • Primarily Office

    Salary Range
    $45,432-$58,008 annually

    Foreign Transcripts
    Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

    Benefits Statement
    HEALTH AND WELFARE BENEFITS *
    1. Medical, dental, vision, life insurance, EAP and LTD
    2. Membership in Public Employees' Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
    3. Contribution to O.A.S.D.I. (Social Security)
    4. Paid vacation
    5. Paid sick leave
    6. Paid holidays and district-paid floating personal days
    7. Summer 4/10 schedule (Fridays off)
    8. Longevity pay step increase based on your years of service
    9. IRS Section 125 Flexible Medical Spending Plan
    10. 457(b) Deferred Compensation Plan (employee contributes)
    11. 403(b) Tax Shelter Annuity Plan (employee contributes)
    *Benefits will be prorated for positions less than 100%

    Immigration Reform & Control Act of 1986
    Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

    District Statement
    A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

    EEO Statement
    The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

    If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

    Conditions of Employment
    Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.

    To be considered for this recruitment, applicants must submitALLof the items listed below via our new on-line applicant tracking system available by visiting:

    https://employment.ohlone.edu/postings/48185(Click onSearch Jobsfor available opportunities). The closing date for this position is2/11/21.The College reserves the right to modify, rescind or re-advertise this recruitment at any time.

    Required documents for this position include:
    1. Current Resume
    2. A cover letter
    3. List of professional references including name, position, organization, phone number, email and their relationship to you. Please do not submit letters of references at this time.
    4. SupplementalDiversity Question





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    Job No:
    Posted: 1/18/2021
    Application Due: 2/12/2021
    Work Type: Full Time
    Salary: