Job Title: Accounting & Purchasing Representative
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 48344
Department

Biological Science

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Responsibilities

Responsible for initiating purchases for the department; verifies status and provides requester with email notification of status; follows up on special requests related to orders and works with University Purchasing or the vendor to resolve problems that may occur. Works with faculty, staff and students to determine purchasing needs and budgetary restrictions. Generates internal auxiliary purchase orders and works with business manager and grant managers to maintain sufficient balances.

Receives purchase orders in OMNI and monitors payment of invoices to ensure compliance with the University Prompt Payment Policy. Works with Accounts Payable and Purchasing to resolve problems as needed. Responsible for providing department Account Associates, Grants Compliance Associates, and Grants Compliance Analyst with copies of all purchasing materials.

Responsible for using purchasing card to complete transactions; maintains records of order request, payment, shipping and any other correspondence for audit purposes; verifies receipts for accuracy; and works with proxy on resolving any questions or concerns.

Responsible for maintaining records of all deposits for reconciliation purposes. Serves as the Petty Cash Custodian for the department; responsible for distributing cash for approved Petty Cash Receipts and submitting Payment Request Forms to reimburse the Petty Cash fund as needed.

Other duties related to this position, such as assisting with account reconciliations, coordination with stockroom regarding deliveries, and preparing monthly reporting.

Qualifications

Bachelor's degree or a combination of post high school education and experience equal to four years. Note: Higher education can substitute for experience at the equivalent rate.

• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently in a high volume work environment and prioritize multiple work assignments to meet deadlines.
• Ability to maintain an effective working relationship with co-workers, supervisors, and interdepartmental personnel.
• Experience in interpreting and applying policies and procedures to daily work tasks.
• Knowledge of proper office procedures and etiquette and the ability to use standard office equipment is essential.

Preferred

• Experience in Spearmart, OMNI, and purchasing processes.
• Excellent communication and organizational skills.
• Experience with cash handling/petty cash procedures.
• Experience in purchasing lab materials.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

The anticipated starting salary range will be low to mid $30,000s commensurate with qualifications.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Re-advertisement

This position is being re-advertised. Previous applicants need not reapply.