Job location: College at Wise (Wise, VA)
Employment Type: Full-time
Posted data: 2021-01-15
Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures.
The University of Virginia's College at Wise invites applications for an Administrative Assistant in The Counseling Center. This position will serve as the first point of contact for visitors in The Counseling Center and will provide administrative support to the clinical staff. The Administrative Assistant is a twelve-month, full-time position that reports to the Lead Counselor.
Primary duties and responsibilities include:
- Serving as the first point of contact for visitors to the Counseling Center;
- Assisting with scheduling appointments, correspondence, and other written communications;
- Answering telephone calls, taking messages, and disseminating calls and messages appropriately;
- Supervising work study students and performing payroll responsibilities for student workers;
- Performing budget reconciliations as assigned;
- Maintaining a purchasing card and appropriate documentation of use;
- Assisting with purchases for programming and office supplies;
- Supporting and assisting with Counseling Center events and programs.
Other administrative duties include:
- Serving as recorder for Counseling Center staff meetings;
- Managing counseling records;
- Managing the Counseling Center's social media accounts;
- Serving as a member of the Division of Student Affairs team;
- Maintain the copier and the contract for use and maintenance;
- Completing other duties as assigned by the Lead Counselor.
A high school diploma or equivalent is required; a Bachelor's degree is preferred. Additionally, at least three years' experience working in an office setting is required, preferably in a clinical setting.
To apply, please visit https://hr.virginia.edu/careers-uva/job-openings to complete the online application process. UVA Wise is an equal opportunity/affirmative action employer committed to excellence through diversity. Women, minorities, veterans and persons with disabilities are encouraged to apply.
Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty.
UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at www.uvawise.edu/ASR. A copy is available upon request by calling 276-328-0190 or 276-376-3451.MINIMUM REQUIREMENTSEducation: High School DiplomaExperience: NoneLicensure: NonePHYSICAL DEMANDSThis is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.