Job Description:

Full-Time HR Specialist: Staff Assistant; Human Resources, Haverhill Campus (Lawrence Campus as needed); 37.5 hours per week; Non-Unit Professional Position

POSITION SUMMARY: HR Specialist provides support in all areas of Human Resources administration including issues which are extremely sensitive requiring a high degree of confidentiality. Reports to the Executive Director of Human Resources and works with the CFO/COO as necessary.

ANTICIPATED START DATE: February 2021

RESPONSIBILITIES:

• Coordinates the recruitment process of all College employees including, but not limited to, personnel requisition forms, vacancy notices preparation, placement of advertisements, scheduling of interviews and coordinating/training search committees.
• Prepares detailed hiring paperwork for new employees so that they can be properly and timely paid, and costs can be charged to proper accounts.
• Conducts orientations for all new hires.
• Drives hiring initiatives for underrepresented candidate populations.
• Sources diversity talent channels.
• Conducts and tracks national CORI and SORI criminal background check processes.
• Maintains confidential personnel records for all College employees.
• Maintains employee databases via interactive on-line systems, Interview Exchange, HR/CMS and Banner, etc.
• Provides administrative support to the Human Resources/Compensation Management System (HR/CMS) for the Human Resources sub-systems.
• Oversees, manages and coordinates annual performance evaluation processes, ensuring that the process is conducted in accordance with collective bargaining agreements or personnel policies handbooks.
• Provides excellent customer service and assistance to visitors and callers including serving as a resource to College employees for questions regarding personnel policies, procedures, confidential records, etc.
• Assists the Executive Director of Human Resources with projects on an on-going basis.
• Collaborates with the President's Office to coordinate the appointment process for all benefitted new hires including but not limited to, personnel action items, tracking, name tags etc.
• Works independently and/or collaboratively in meeting critical deadlines.
• Cross-trains in various aspects of Human Resources and Payroll functions.
• Recommends new approaches to procedures to achieve greater efficiency and improve services.
• Builds and maintains teamwork with coworkers in Human Resources/Payroll.
• Assists with the Request to Employ processing.
• Composes departmental correspondence as necessary.
• Serves as a Title IX/Affirmative Action Representative in capacities as needed (advisor, investigator, coordinator, etc).
• Manages, coordinates and tracks requirement in obtaining official transcripts for new hires.
• Manages, coordinates and tracks required College-wide compliance training for MA State Ethics Commission's Conflict of Interest Law, as needed.
• Assists with creating Personnel Actions Requests (PARs) for full-time benefitted faculty and staff and coordinates same with appropriate exhibits, administrative and budgetary reconciliation of expenditures, as needed
• Reviews and updates personnel files by keeping electronic files up-to-date through bar coding and scanning and filing in personnel files
• Serves on College committees as assigned.
• Performs related duties as assigned.

Requirements:

MINIMUM QUALIFICATIONS:

• Bachelor's Degree
• 5+ years combined demonstrated experience in human resources, office administration, customer service and/or payroll
• 2+ years demonstrated recruiting experience
• Excellent oral and written communication skills
• Excellent organizational skills
• Ability to work independently and as part of a team
• Demonstrated computer skills including Word, Excel and ACCESS
• Ability to establish and maintain harmonious working relationships with faculty, staff, students and the general public
• Ability to work in a sensitive, confidential environment and maintain the integrity and confidentiality of personnel and payroll data, employee records and other related information

PREFERRED QUALIFICATIONS:

• Commonwealth of Massachusetts and Department of Higher Education human resources experience
• Knowledge of computerized human resources information systems
• Experience with the Massachusetts State Payroll System
• Experience with employee training software
• Experience with Collective Bargaining Unit employee issues/contracts
• Experience with Diversity Recruiting
• Experience in sensitive personnel investigations
• Bilingual fluency - English/Spanish.
• Experience working with and supporting a culturally diverse, urban population in a Hispanic-Serving Institution

Additional Information:

SALARY: Anticipated starting salary range is $42,000.00 - $52,000.00 annually with complete fringe benefit package including competitive health insurance, dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.

Application Instructions:

TO APPLY: To be considered for this position you must submit a cover letter & resume online.

DEADLINE: January 28, 2021

Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, creed, religion, color, gender, gender identity, sexual orientation, age, disability, genetic information, maternity leave, military service and national origin and any other protected class in its education programs and activities as required by Title IX of the Educational Amendments of 1972, the American with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. The following person has been designated to handle inquiries regarding Americans with Disabilities Act, the Rehabilitation Act and related statutes and regulations, Affirmative Action, non-discrimination policies, and Title IX compliance/sexual harassment: Assistant Director of Human Resources, Elizabete Trelegan B-219,
978-556-3928/ etrelegan@necc.mass.edu. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: http://www.necc.mass.edu/clery