University of California Irvine

CONTRACTS AND GRANTS COMPLIANCE ANALYST


Updated: Jan 14, 2021
Location: UC Irvine Campus
Job Type:
Department: ACCOUNTING AND FISCAL SERVICES

Job Opening ID: 14556

Reports To: CONTRACTS AND GRANTS MGR 2

Working Title: CONTRACTS AND GRANTS COMPLIANCE ANALYST

Department: ACCOUNTING AND FISCAL SERVICES

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 006206

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. Working closely with campus financial management, the UCI Controller's Office is a trusted strategic partner divided into three core teams: Accounting & Fiscal Services, Procurement Services, and Financial Services. The Accounting & Fiscal Services team ensures the integrity of UCI's financial reporting, enables effective and efficient campus financial processes and controls, manages contracts and grants funding at the post-award stage, and champions compliance with policies, laws, and regulations. The Procurement Services team leads through best practices in the acquisition of quality goods and services by implementing processes and procedures that deliver high quality expertise, significant value, and excellent customer service. Finally, the Financial Services team provides support and resources to campus in the areas of billing, collections, payments, disbursements, loan administration, and student tax information. In all these areas, the Controller's Office is always dedicated to providing effective and efficient customer service in support of UCI's mission and goals. The Contracts & Grants (CGA) Office has campus-wide responsibility for the administration of all federal and private contract and grant funding received by UC Irvine, which in fiscal year 2020 totaled over $500M. CGA is responsible for supporting the Irvine campus with fund setup, preparing financial reports, ongoing analysis and reconciliation, interpreting policy, collecting reimbursable expenditures through billing and cash draw down, and closing out contracts and grants. CGA manages and coordinates campus-wide audits of contracts and grants performed by Federal and other external auditors, and develops responses to audit findings and corrective actions necessary to resolve audit issues. CGA is also responsible for providing systems, policies, procedures, and training campus-wide to facilitate the management of approximately 2,500 contracts and grants across campus. CGA provides education and outreach to the campus and is deemed to be the campus expert in the area of post-award financial management.

Uses analytical skills and knowledge of Federal policies, including Uniform Guidance 2 CFR § 200, Cost Accounting Standards (CAS), policies set by various Federal, State, and other agencies, and University policies and procedures to oversee and coordinate the campus payroll certification system (KFS-PCS), process and reporting; and cost sharing system and process. Independently verifies current federal NIH salary cap and other salary restrictions and applies this knowledge to monthly reviews of payroll certification reports. Guides campus research administrators and provides them with recommendations and resolutions to payroll certification and cost sharing reporting issues. Completes post-audit review of high risk payroll cost transfers and other expenses posted to Federal projects as specified in the C&G Compliance Monitoring Process.

Compensation Range:

$60,200-72,200

Department Website:

http://fa.uci.edu

Required:

3 - 5 years of work experience in a related field

Bachelor's degree in related area and / or equivalent experience / training.

Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to manage significant volume of transactions. Demonstrated skill to communicate effectively, both verbally and in writing, with people at all levels in order to explain policies, regulations, and procedures, present facts, findings, conclusions and recommendations in a clear, concise and tactful manner. Demonstrated skill to independently manage and coordinate projects in a timely manner. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Ability to perform complex financial analysis and customized reporting.

Preferred:

Maintains current knowledge of compliance regulations in all areas of research administration. Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Demonstrated knowledge of effective grant funding processes, procedures and techniques. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

Special Conditions Required:

Must be willing to work early mornings, evenings and/or weekends as needed. Completes the assigned training timely, and attends training workshops to enhance current and future career development. Participates in general staff meetings, campus workshops, and conferences. Must have a valid CA driver's license and participate in DMV Pull notice program

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.



To apply, visit https://careersucirvine.ttcportals.com/jobs/6153675-contracts-and-grants-compliance-analyst





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