Associate in Student Life Administration
- Employer
- Middlebury Institute of International Studies at Monterey
- Location
- Middlebury, VT
View more
- Administrative Jobs
- Academic Affairs, International Programs, Student Affairs, Residence Life
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Yes
Title:Associate in Student Life Administration
Posting Number:S01497
Full-Time/Part-Time:Full-time
Typical Hours Per Week:38.75
Regular, Temporary or Term:Regular
Benefits Eligible?:Yes
Hourly/Salaried:Hourly
Grade:OP2
Hiring Minimum:$15.00 per hour
Department:Dean of Students
Location:Middlebury, VT Campus
Hire contingent upon successful completion of the following post-offer screening:Criminal Background Check
Position Summary:Provides general administrative services to offices within Student
Affairs primarily by coordinating the daily office operations.
This posting is currently accepting internal applicants only. Internal applicants are active Middlebury College employees and their spouse or partner.
Offer is contingent upon successful completion of a criminal background check.
Provides administrative support to Health and Wellness Education
and Residential Life and has a dual reporting line to the directors of
these offices.
•• Staffs front office including greeting students and other visitors,, and
answering each office’s main phone extension, and maintaining office
common spaces
• Maintains calendars, schedules meetings for staff, and initiates
space/event requests for staff and student leaders
• Provides event support including catering arrangements, set-up,
clean-up, and on-site support for offices as directed
• Triages needs of students/parents/faculty/staff and directs them to
appropriate appointed personnel and resources.
• Provides clerical support for meetings, cross-office projects, print
materials, and website content for the offices and programs within the
offices
• Provides support with major division activities e.g. Commencement,
Student Orientation (Fall and February), large scale events, program
launches, urgent/emergent situations
• Screens mail, forwards and posts information, orders office supplies,
maintaining office files, assists in special projects and mailings (hard
copy and email) as needed.
• Organizes use of office credit cards and reconciles credit card
statements,
• Coordinates preparation and submission of suppliers, contracts,
payment for services and contractors, and journal entries.
• Maintains inventory of and organizes office programming and event
supplies and manages ordering of materials as needed.
• Keeps informed as to Middlebury policies and requirements to help
answer questions students may have.
• Prepares travel itineraries for College travel
• Serves as the liaison with Facilities Services teams. Coordinates
project requests and work orders as needed.
• Provides support for staff and students as an administrator in
housing software when needed for housing fairs, room draw, housing
assignments, etc.
• Provides support for staff and students as an administrator in online
education software when needed for pre-arrival course assignments,
custom course designs, and compliance reports for all Middlebury
programs and online publication resources.
• Participates in departmental professional development opportunities
as available and appropriate for scope of position.
High school diploma or equivalent years of experience required.
Knowledge, Skills and Abilities:•Knowledge and proficiency in Microsoft Office Suite programs,
Google apps, and willingness to be trained as an administrator in
campus software systems including Oracle, Banner, Hyperion, etc.
• Ability to maintain strict confidentiality in all aspects of the work in
accordance with state and federal mandates and guidelines
• Strong interpersonal communication and organizational skills
• Genuine interest in working with students, staff, and families;
commitment to support students and staff with diverse identities,
cultures, and experiences
• Works cooperatively with others and accepts direction from
supervisors
2 years of administrative experience is preferred.
Open Until Filled:No
Special Instructions to Applicants:This posting is currently accepting internal applicants only. Internal applicants are active Middlebury College employees and their spouse or partner.
Offer is contingent upon successful completion of a criminal background check.
Organization
Working at Middlebury Institute of International Studies at Monterey
Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.
In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.
Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.
Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.
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