PROGRAM COORD, ROBERTSON SCHOLARS PROGRAM
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
The Program Coordinator (PC) of the Robertson Scholars Leadership Program (RSLP) has the primary responsibility to plan, coordinate, and execute activities associated with Scholar events, and academic programs within the RSLP. In addition, the Program Coordinator serves as a key resource for recruitment and selection activities as well as summer enrichment programs. The Program Coordinator is an important resource within the team – effectively getting involved in all aspects of the Program and programming. This resource also oversees all aspects of social media for the Program.
The Program Coordinator is a key position within the Robertson Scholars Leadership Program and serves as a vital resource for all functional areas of the Program. This position serves as a generalist and will be a resource for all aspects of the Program.
The PC has primary oversight on the planning and execution of events and academic year programming. This includes – but is not limited to – the 1st year dinner series, LEAD grants, Dinners for 6, Coffees for 8, and Finalist Weekend coordination. These roles require strong inclination for details and will require this resource to interact with outside parties – selection and coordination with outside vendors.
In addition, the PC must have strong communications skills as this resource will author and lead many of the social media and communications efforts of the Program – including Facebook and Instagram and the Scholar Newsletter.
The Program Coordinator also has many responsibilities involving personal contact with the scholar community. Many of these interactions are one-n-one in nature and include Scholar check-in meetings and informal drop-in sessions.
The PC will maintain the offices at both Duke and UNC-Chapel Hill for the Program. Additional work for the Program Coordinator includes special projects vital for the operations and function of the Program, such as selection process analyses, and data organization and processing. The candidate must be able to multi-task and prioritize when many projects are going on simultaneously. Initiative and an ability to work in ambiguous situations is necessary given the workload at certain times of the year. A self-starter attitude is very important. This is an opportunity to be in a job with many different tasks and the opportunity to learn many new skills and disciplines.
- Competencies and experience in event management, from design to execution to evaluation.
- Ability to manage timetables and track Program deliverables.
- Computing competencies that extend beyond MS Office suite; ability to quickly learn and implement survey tools, social media, and communication platforms.
- Experience in compiling and analyzing survey data, as well as with creating reports and executive summaries.
- Familiarity with basic financial payment, processing, and reconciliation procedures.
- Highly organized and attentive to detail.
- Ability to multitask and successfully manage many activities at once.
- Customer service orientation: approachable and highly responsive.
- Public speaking and presentation skills.
- Ability to work independently, meeting deadlines and accountabilities with limited supervision; self-initiating.
- Desire to work with college students and create and take part in leadership development programming that is relevant to today’s leaders.
- Desire to understand the issues that impact today’s college students.
- Ability to thrive and adapt in a changing environment.
Objectives and Deliverables:
Produce highest quality work product in any project undertaken. Complete all projects on time and on budget. Be a “Go-To” person for the entire RSLP team.
Position requires the ability to work on many different projects at a given time. Work also requires flexibility and the ability to prioritize as new assignments are added to the workload. Previous experience in highly flexible organizations, such as a start-up organization, is a plus. Event planning and management experience are also pluses.
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
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