MiNDS Program Coordinator

Job description

Description
The psychology department at the Temple University is seeking a Program Coordinator to provide administrative and logistical support for a new NIH-funded grant aiming to prepare undergraduates from underrepresented groups for neuroscience graduate study through mentored research, academic, and professional activities. For more information: https://sites.temple.edu/minds/
Assists with the development, implementation and evaluation of the programs and events. Participates in individualized and group advising, group workshops and tutorial sessions.

Work with departments to onboard ENDURE students at the University, including entering students into HR system, setting up payroll, arranging travel and housing, etc. Collect and organize student information and files (e.g. forms, abstracts, posters, etc.) on shared program folder. Contact students when documents are missing. Maintain and update program calendars and contact lists. Communicate significant changes to necessary parties and remind students and other ENDURE contributors about impending deadlines and events. Perform clerical tasks assigned by the Directors as necessary, including preparing program documents (transcribing, editing, printing, and distribution), electronic communications and scheduling meetings. Provide logistical support for meetings and special events (conferences, social events, steering and executive advisory committee meetings, etc.). Duties include securing meeting space, ordering and setting up refreshments, travel arrangements and transportation, accommodations, reimbursements, etc. as appropriate. Secure payments for students in conjunction with accounting personnel. Complete and submit financial forms to ensure timely payment/reimbursement for program expenses. This includes coordinating payments across departments when required. Remain cognizant of the budget and maintain a record of expenditures. Assist in preparation of annual reports, including compiling and organizing student outcome data. Support MiNDS recruitment and admissions, including maintaining recruitment lists, generating printed materials and correspondence, updating program website and organizing application materials. Perform other duties as required.

This is a grant funded position.

Requires Education & Experience:
Bachelor’s degree and at least two years of directly related experience.Equivalent combination of education and work experience may be considered. 
  
Required Skills & Abilities:
* A practical and nuanced understanding of the challenges and experiences of underrepresented minority students in the sciences and higher education.
* Interest in advocating for the interest of minority students
* Excellent interpersonal skills and ability to interact with diverse populations of constituents both internal and external to the department.
* Excellent verbal and written communication skills
* Experience presenting to groups and workshops
* Working knowledge of program promotion and social media management
* Ability to strategize, course correct and problem solve using sound judgement
* Ability to handle multiple priorities and deadlines and manage time effectively
* Ability to gather, analyze and report on program data and outcomes
* Ability to work some evenings and weekends

Preferred:
* Experience in student advising or counseling
* Experience in higher education 

This is a grant funded position.
This position requires a background check

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.  

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.

Primary Location: Pennsylvania-Philadelphia-Main Campus-Anderson Hall
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular

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