Academic Administrative Assistant

Job description

Job location: Washington State University

Employment Type: Full-time
Posted data: 2021-01-13
Req: R-208

Title:

105G-YN - Administrative Assistant 3

Business Title:

Academic Administrative Assistant

Location:

Washington State University

Area:

Department:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Number:

Position Details:

Summary of Duties:

The Academic Administrative Assistant provides academic and administrative support to the Physics and Astronomy department in the College of Arts and Sciences. This position serves as the primary point of contact for the department and will be is responsible for the academic coordination on assigned graduate/undergraduate programs, recruitment, admissions, retention, scholarship program, and maintenance of teacher assignments and classes.

Responsibilities of this position include, but not limited to: answer and route all incoming calls, serve as a liaison between the department and outside constituencies, provide academic support to the department, and collaborate with the Department Chair to research and implement recruitment strategies.

Required Qualifications:

High School graduation or equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.

Two year’s full-time experience providing support and/or coordinating activities related to student services and/or event planning, prioritizing or scheduling or equivalent experience.

Preferred Qualifications:

Demonstrated ability to simultaneously manage several projects and solve problems for a wide range of complex tasks.

Advanced working knowledge of Microsoft Office Suite – word processing, database, spreadsheet, graphics, publishing, and communications

Experience working in higher education.

Ability to interpret and apply and communicate rules and processes.

Additional Information:

Monthly Salary: $3,144.00 - $4,083.00

FTE: 100%

Permanent/Temporary: Permanent

Overtime Eligibility: Overtime Eligible

Position Term in months: 12 months

City, State, Zip: Pullman, WA 99164

Department: Physics and Astronomy

Department Link: https://physics.wsu.edu

Background Check: This position has been determined to require a background check

Close Date: February 1, 2021

Special Instructions to Applicants:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for at least three (3) professional references in the application.

Required Documents:

• Resume
• Cover letter

Time Type:

Full time

Position Term:

12 Month

Posting Close Date (If empty, open until filled):

February 1, 2021

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

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