Purchasing Clerk/Accountant

Job description

Job Title:

Purchasing Clerk/Accountant

FLSA Status:

Salaried Non Exempt

Posted Salary Range:


Employment Status:

Full Time


School of Agriculture and Applied Sciences

Purpose of Job:

Purchasing Clerk/Accountant is responsible for verifying, preparing, and forwarding purchase orders; verifies receipt of items; authorizes payment. reviewing and processing payments to vendors.

Scope of Responsibilities:

Under the direction of the Director of Financial Services, provide exceptional services to the campus community in the processing of all accounts payable disbursements, from data entry to check production. Assist and guide the campus community regarding policies, procedures and coding including working with others to achieve the University and team goals

Essential Job Functions :

•Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
•Forwards available inventory items by verifying stock; scheduling delivery.
•Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
•Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
•Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
•Authorizes payment for purchases by forwarding receiving documentation.
•Keeps information accessible by sorting and filing documents.
•Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
•Updates job knowledge by participating in educational opportunities.
•Accomplishes purchasing and organization mission by completing related results as needed
OTHER DUTIES: Attend year-end reporting seminar or other seminars as needed
•Perform other duties as assigned.


•B.A. degree in Accounting or related field
•Two years of related experience.
•Proficiency in the use of computerized accounting systems, integrated computer systems
•Proficient in Internet applications in a Windows environment.
•Experience with Banner, a higher education ERP system a plus.
•Proficient in the use of Microsoft Products, Word, and Excel.

Licensing and Certifications :


Knowledge Skills and Abilities:

•Ability to perform extremely detailed tasks and organize heavy workload while meeting deadlines for executing payments to vendors.
•Knowledge of accounting methods, procedures, IRS 1099 reporting requirements
•Ability to use Banner ERP systems, Microsoft Office.
•Ability to communicate effectively, both orally and in writing, and to interact effectively.
•Ability to work well independently as well as in a team environment.
•Ability to multi-task in a fast paced work environment.
•Ability to analyze and interpret financial data and prepare financial reports, statements and other documents.
•Ability to maintain a high level of confidentiality.
•Strong interpersonal skills, collaborative work style, and ability to effectively manage multiple tasks.
•Manage shifting priorities.
•Demonstrate analytical ability for organizing data and problem solving skills.
•Ability to provide exceptional customer service and maintain a professional demeanor.
•Other related duties as assigned.

Work in noisy (above 85 decibels) areas:


Sedentary Work - Exerting 10 pounds:


Medium Work - Exerting 20-50 pounds:

Not Required

Heavy Work - Exerting 50-100 pounds:

Not Required

Very Heavy Work - Exerting in excess of 100 pounds:

Not Required



Extended Work Hours:


Posting Number:


Number of Vacancies:




Open Date:


Open Until Filled:


EEO Statement:

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary:

Excellent Benefits Package




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Job No:
Posted: 1/14/2021
Application Due: 7/13/2021
Work Type: Full Time