Proactively identify and negotiate contract opportunities to leverage the buying power of the University and Duke University Health System to lower the cost of procurement of goods and services for Duke’s biotech development and clinical research initiatives. Ensure that contracts meet all federal and state regulations and customer needs.Work Performed
Source services and supplies for Duke customers, negotiate contracts with suppliers; evaluate bids and proposals and make award decisions; review and interpret vendor contracts for accuracy and completeness; draft contracts based on Duke Procurement’s standard terms and conditions.
Manage a portfolio of contracts primarily for the Duke Human Vaccine Institute (DHVI) and secondarily for the Duke Clinical Research Institute (DCRI) or for clinical trial and biotech material development and manufacturing services to ensure supplier compliance; analyze supplier contract language change requests to existing contracts and approve changes or revisions that are consistent with Duke acceptable language. Interface with multiple departments across Duke to facilitate successful contract negotiations.
Participate on procurement sourcing teams at DHVI and DCRI in the researching, bid and contracting of requested clinical trial and biotech management services. Participate in strategic planning with these customers to target future cost savings within this commodity.
Track markets to anticipate customer needs, changes to those needs, and the impact to existing contracts or development of future contracts; monitor inflation and its impact on forecasting.
Evaluate supplier performance through review of reports and customer feedback; resolve issues and implement solutions to address negative supplier performance.
Act as liaison between university and subcontractors to implement fulfillment of contracts.
Facilitate the resolution of disputes with suppliers to ensure optimal customer satisfaction.
Coordinate the integration of new suppliers into the procurement contract management system (currently eGRC application).
Create and review reports showing status of contract activity.
Ensure compliance with federal, state and local laws. This position now requires knowledge of the new Uniform Guidance rules as both supplies and services contracting requires sole source justification under sponsored codes. Thus, this position will monitor vendor contract compliance and will ensure Duke follows the Uniform Guidance in contracting with services vendors that are increasingly being held to higher standards for IT security controls and the protection of confidential student or health information. Due to the new Uniform Guidance, procurement/contracting will have much higher scrutiny by the federal government than it has in the past.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.Required Qualifications at this Level
Work requires the completion of a Bachelor's degree in Business Administration, Accounting or Economics, or Applied Science.
Requires five years of progressively responsible contract administration/procurement-related experience and knowledge of the Clinical Research industry or the Pharmaceutical industry or the Biotech industry
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Competency in Microsoft Outlook, Word, Excel
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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.