Admissions & Transfer Credit Assistant

Job description

Admissions & Transfer Credit Assistant

Date Posted: 01/11/2021
Req ID: 2006
Faculty/Division: University of Toronto Scarborough
Department: UTSC: Admissions & Student Recruitment
Campus: University of Toronto Scarborough (UTSC)


About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

Your opportunity:

Working under the general direction of the Assistant Registrar and Manager of Admissions, you will provide exemplary customer service by advising prospective students, applicants, current students, guidance counsellors and parents about programs of study, admission requirements and transfer credit processes. You will be a part of a team of professionals working together to admit the next incoming class of students to the campus.

Your responsibilities will include:

  • Providing detailed information regarding admission requirements to prospective students and applicants
  • Keeping well-informed on University programs, policies and procedures
  • Applying established standards when administering a process for consistent evaluation of applications
  • Applying established standards when administering a process for consistent evaluation of transfer credits
  • Analyzing domestic academic documents to assess credentials against University equivalencies
  • Updating and maintaining database records
  • Updating and maintaining documentation
  • Preparing draft correspondence using templates

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum two years related experience in a post-secondary environment, providing front-line service to students and administering policy and processes related to academic regulations
  • Excellent computer skills using Microsoft Office Suite (Word, Excel, PowerPoint)
  • Proficiency with CRM databases and student information systems
  • Excellent interpersonal, verbal and written communication, organizational, and time management skills
  • Must enjoy working with students in a culturally diverse campus and like the challenge of a fast-paced environment
  • Knowledge of post-secondary educational systems

To be successful in this role you will be:

  • Adaptable
  • Diligent
  • Organized
  • Possess a positive attitude
  • Problem solver
  • Tactful

Hours of Work:

  • Monday, Tuesday, Thursday: 8:45 am - 5:00 pm
  • Wednesday: 8:45 am - 7:00 pm
  • Friday: 8:45 am - 3:00 pm


A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 01/25/2021, 11:59PM EDT
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $58,242 with an annual step progression to a maximum of $74,482. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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Job No:
Posted: 1/13/2021
Application Due: 1/28/2021
Work Type: Full Time