Information Manager & Faculty and Academic Life Consultant

Job description

Information Manager & Faculty and Academic Life Consultant

Date Posted: 01/12/2021
Req ID:2466
Faculty/Division: VP & Provost
Department: Ofc of Vice Pres. & Provost
Campus: St. George (Downtown Toronto)


Working under the general supervision of the Director of the Office of the Vice-Provost, Faculty & Academic Life, the incumbent will be responsible for moving forward critical projects that will establish, maintain, and enhance the quality and efficiency of the work of the VPFAL on an evidence informed basis. This includes taking the lead on drafting, revising and finalizing key reports on Academic HR matters; taking the lead in developing and implementing effective ways to make reliable academic HR data available to Faculty Dean’s Offices; and contributing actively to enterprise level projects involving the implementation of systems / solutions to track key academic HR life cycle processes, with the goal of creating rich and reliable data concerning faculty and the academic life cycle. The incumbent will play a critical role in larger projects such as the upgrading to the latest generation of SAP in working through high level issues as they arise and need to be resolved; on the development of materials / resources and training; and generally function as the day to day project lead for these VPFAL sponsored projects. The incumbent will be deeply immersed in academic HR matters and attuned to the unique complexities and sensitivities of the Office portfolio, and the ways in which the projects and data outlined above can enhance and enrich the services provided by VPFAL to Dean’s Offices and other stakeholders across the University.

In addition to the above, the incumbent will provide support for the day to day activities of the Office of the Vice-Provost, Faculty & Academic Life. These encompass a full range of academic human resource services to all academic divisions in the University, including the University of Toronto Mississauga and the University of Toronto Scarborough. Using a broad range of understanding of the overall goals and objectives of the University and under the direction of the Director, Academic HR Services & Faculty Relations the incumbent reviews, advises and prepares correspondence on behalf of the Vice-Provost, Faculty & Academic Life in matters relating to the employment of faculty. The incumbent provides advice on the interpretation and application of Academic HR policies and procedures as they pertain to academic searches, appointments, promotions, tenure, early retirements, and academic leaves to ensure compliance with University policies and procedures.

The incumbent is required to use initiative, strong judgment and analytical skills in handling inquiries independently or referring them appropriately. As a representative of the Vice-President & Provost's Office, they will be required to exercise a high degree of sensitivity, responsiveness, and confidentiality regarding sensitive human resources issues. The risk to the institution arising from the absence of reliable and complete data concerning faculty is significant. The incumbent’s role will help move academic HR work from the transactional to the strategic; supporting meaningful analysis, innovation, and evidence-based decision-making.

Qualifications Required:


University degree required (graduate degree preferred) or equivalent combination of education and experience. PMP designation preferred.


Minimum 5 years’ related experience. Knowledge of the University of Toronto structure. Excellent knowledge of the University’s academic policies and practices as they pertain to full-time and part-time academic appointments, tenure, promotions, leaves and salary administration. Experience with academic HR procedures and policies. Project management and information management experience including translating the needs of clients. Experience with formulating hypotheses, interpreting and communicating results.


Advanced analytical and computer skills - Microsoft Word, Excel, Access and HRIS required. Familiarity with statistical software such as SPSS, SAS or STATA an asset.


    Excellent communication skills both oral and written. Superior organizational and interpersonal skills. Highly detail oriented and accurate with exceptional analytical and conceptual skills.
  • Must be able to translate statistical and analytical results into easily understood terms.
  • Able to translate policy objectives into specific data questions and design complex project plansMust have initiative; diplomacy and tact; ability to frequently adjust priorities; and ability to effectively deal with a variety of tasks and work to strict deadlines. Must be able to handle matters of a confidential and sensitive nature.

Closing Date: 02/02/2021, 11:59PM EDT
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $80,259 - $93,636 -- Broadband Salary Range: $80,259 - $133,765
Job Category: Administrative / Managerial

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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Job No:
Posted: 1/13/2021
Application Due: 4/13/2021
Work Type: Full Time