Job Title: Assistant to the Chair I
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 223183
Job Summary

Act as the primary administrative support for a school Chair. Duties will include, not limited to: manage calendar, coordinate meetings, make travel arrangements, and serve as the delegate for the Chair in all internal/external communications including those related to sensitive/confidential matters; assist in the coordination of administrative tasks for faculty searches; make travel arrangements and process travel-related reimbursements and expense reimbursements for the Chair, faculty candidates, school visitors, and members of the Chair's lab; assist with logistics of conference planning, seminars, special school events and development activities; assist in collecting statistical data, conduct analyses, report preparation, and presentations; maintain office filing system, provide administrative support to the School Administrative Officer (school chief of staff) as needed; process human resources paperwork for research faculty and postdoc new hires and department affiliates; coordinate the administrative task for faculty and non tenure track annual reviews; and, be the face of the school and represent the Chair in interactions with Associate Chairs, Dean, school faculty members and staff, students and visitors. The person will also help manage the administrative duties for the Chair's research lab. This includes helping these individuals with travel and research related expenses, coordinating meetings with the Chair and his lab, helping with the administrative duties related to pre-award preparations and working with our finance team on post-award activities and ensuring deliverables are processed. This position typically will advise and counsel: NA. This position may supervise: assigned office staff.

Responsibilities

Manage calendar, coordinate meetings, make travel arrangements and plan events

Prepare correspondence and reports; may assist in collecting statistical data, conduct analyses, report preparation and presentations

Maintain office filing system

Provide administrative support to Associate Chair(s), as directed

Assist in coordination of administrative tasks of faculty searches

Make travel arrangements and process travel-related reimbursements

Assist with logistics of conference planning, seminars, special school events and development activities

Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork

Perform other duties as assigned

Required Qualifications

Educational Requirements
Technical Diploma, Associate's Degree or equivalent combination of education and experience

Other Required Qualifications
Overnight travel requtoed for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requtoements).

Required Experience
Four to six years of job related experience

Preferred Qualifications

Preferred Educational Qualifications
Bachelor's Degree

Knowledge, Skills, & Abilities

SKILLS
This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment skills in event planning, organization, communications and customer service are required as is the use of office and specialized computer applications.

Equal Employment Opportunity

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.