Sponsored Projects Specialist

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

Business Officer - Journey

Working Title:

Sponsored Projects Specialist

Position Number:


Vacancy ID:


Budgeted Hiring Range:

$55,000 - $65,000

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:


Work Schedule:

Monday – Friday, 8:00 AM – 5:00 PM

Department Name and Number:

Office of Sponsored Research-621100

Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:


Department Description:

The Office for Sponsored Research (OSR) supports and advances the University’s mission by providing leadership and expertise in research administration and ensuring compliance with relevant regulations.

The primary functions of OSR are to facilitate and manage all aspects of sponsored research administration including, but not limited to, proposal review, award negotiation, financial stewardship, compliance, and audit support for more than $900 million in sponsored awards each year. OSR provides complete sponsored project life cycle support (sometimes known as pre-award and post-award services) to all University researchers and research administrators.

Positions in OSR thus serve these primary areas of responsibility: (1) program administration; (2) financial accounting and reporting, and cash management; (3) data management reporting and analysis; (4) audit and financial compliance, effort reporting, cost studies; and (5) operations support, and training and communications.
As the official institutional signatory for the Chancellor, OSR is responsible for reviewing and authorizing proposal submissions, as well as negotiating and administering awards on behalf of the University. These activities include monitoring institutional compliance for research and training activities, proposal and post-award management services, billing and financial reporting, cash management, cost analysis and compliance, verification of technical, patent and invention report submissions by Principal Investigators, award closeout, and the implementation of information technology into research administration activities.

OSR’s centralized administrative functions facilitate the development and implementation of standardized policies & procedures across the University. They also provide training opportunities to improve University-wide efficiencies and communication in an effort to increase the quality of research administration.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

The Sponsored Projects Specialist is responsible for all areas of research administration, including both pre- and post-award functions, and provides sponsored project support from proposal to project close out.

The position will perform the following:
• Advise and assist faculty and department staff with sponsored projects.
• Review and submit grant applications, ensuring proposals are complete and in compliance with university policies, state and federal laws and regulations, and with the policies, procedures, and requirements of sponsoring agencies.
• Negotiate contracts and agreements.
• Coordinate the setup of projects in the University financial and research administration systems.
• Administer sponsored projects for fiscal and programmatic compliance.
• Provide oversight and support for budgets, effort, expenditures, cost sharing, and compliance.

Minimum Education and Experience Requirements:

Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

It is necessary for the candidate to demonstrate the following:
• Knowledge of government regulations, cost principles, and administrative requirements applicable to contracts and grants, including, but not limited to, FAR, CFR, and other research compliance requirements (e.g. Export Control, Conflict of Interest, Human Subjects, Ethics Training).
• Critical thinking and problem solving skills.
• Ability to be flexible and adaptable in a fast-paced environment.
• Strong verbal and written communication skills.
• Strong customer service skills.
• Strong organizational, time management, and prioritization skills.
• Ability to perform work with a high degree of accuracy, efficiency, and timeliness.

Preferred Qualifications:

• Certified Research Administrator credentials.
• Post-baccalaureate degree in business administration, public administration, or related business area.
• Previous experience interpreting funding opportunity guidelines and submitting proposals to major funding agencies in federal, state, and nonprofit agencies.
• Previous experience with system-to-system pre-award software and PeopleSoft Grants Management.
• Previous experience in research administration (either pre-award, post-award, or a combination) as a grant/research administrator in a university or nonprofit setting.
• Previous experience in the financial management of multiple projects in the post-award phase.
• Previous experience in contract negotiations.
• Previous experience in data tracking and report preparation.

Stimulus/ARRA Funded:





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Job No:
Posted: 1/13/2021
Application Due: 1/16/2021
Work Type: Full Time