Administrative Specialist

Job description

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. Over the past decade, combined UNTS enrollment has grown by more than 25 percent to nearly 44,000 students.

Posting Title:

Administrative Specialist


DAL-Caruth Police Institute-599998

Job Location:


Full Time/Part Time:


Department Summary:

The Caruth Police Institute, a Center of Excellence at the University of North Texas at Dallas, was founded in 2008 to advance the field of policing through research and training. Through innovative partnerships with the City of Dallas, UNT Dallas, and the Meadows Mental Health Policy Institute, CPI provides leadership training to law enforcement personnel throughout the North Texas region, as well as policy analysis, research, and consulting.

Position Overview:

The University of North Texas at Dallas invites applications for the position of Administrative Specialist.

An employee in this class performs a variety of administrative support tasks that are non-routine and non-repetitive in nature, and require the use of independent judgment and initiative. The individual is usually responsible for determining methods and procedures to be used, priority of assignments, and necessity for review by the administrator. Work includes public contact in interpreting and promoting the campus programs, and rendering administrative decisions. Work is performed under general supervision, with assignments typically reflecting continuing responsibility for designated activities. An employee in this class may supervise full-time and part-time employees.

Minimum Qualifications:

High School diploma/GED equivalent and two (2) years of general office or clerical experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities:

•Considerable knowledge of general office procedures and practices.
•Knowledge of University policies and procedures related to the area of assignment.
•Skill in making mathematical calculations and computations.
•Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
•Ability to establish and maintain good working relationships.
•Ability to communicate effectively orally and in writing.
•Ability to work without close supervision.
•Knowledge of safe working procedures related to work performed.

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications:

  • Bachelor’s degree in criminal justice or related field.
  • Knowledge (or ability to rapidly assimilate and retain) regarding policing practice.
  • Working knowledge of sound business principles, practices, and techniques in the area of professional development/educational practices.
  • Experience working in a non-profit environment.
  • Knowledge of marketing principles.
  • Experience using social media platforms.
  • Experience (or ability to rapidly assimilate and retain) with website design/management.

Work Schedule:

Monday through Friday 8:30 a.m. – 5pm with occasional weekends/evenings based on class scheduling.

Driving University Vehicle:


Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Administrative Specialist

Physical Requirements:

Ability to communicate


Coordinates the operations of a complex or large office.


Assist with various aspects of program coordination including setting up, facilitating classes, including assisting with the first/last day of class for long and specialized classes (set up, vendor assistance and teardown), monitoring classes when required, preparing course certificates and facilitating class photos.


Maintain databases and other materials necessary for successful programs, including reviewing course modules to include new materials, preparing and maintaining course tablets and thumb drives, creating and managing class binder and managing graduate/alumni/faculty databases.


Coordinates the gathering of information and preparation of schedules, reports, and analyses.


Plans or edits brochures or official publications.


Supervises inventories of supplies.


Performs secretarial functions for the executive director and other CPI employees, including managing phones, emails and mail distribution.


Maintain/build CPI Library and monitor websites/Twitter social media news links for professional publications and current events.


Prepares purchase orders.


Manage PCard charges.


Prepares travel vouchers and accounts for the expenditure of travel funds.


Makes recommendations for and implements changes in policies and procedures.


Provides administrative support for periodic and special projects.


Follows appropriate safety and security precautions related to work performed.


Other duties as assigned.

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Job No:
Posted: 1/13/2021
Application Due: 4/13/2021
Work Type: Full Time