Job location: University Campus

Employment Type: Full-time
Posted data: 2021-03-19
Req: R4674
Job Description Summary

Under the direction of the Associate Dean and Chairs, academic coordinators will work closely with fellow coordinators and staff to provide administrative support to TCOB with a focus on assisting Chairs, Directors, Associate Dean and Dean as they work to serve students, faculty, and various other stakeholders. The Academic Coordinator must be self-reliant, possess a high standard of work, exercise discretion when handling confidential information, and pay close attention to detail.

Job Description

Duties and Tasks:

• Ensure deadlines for actions are met by organizing and scheduling supporting activities and following through until completion
• Assist in meeting accreditation requirements for compliance purposes (SACS, ACBSP, COSMA, NSA, DHS)
• Support assessment and program proposal initiatives
• Assist the 7 Department Chairs, and 1 Associate Chair with faculty clearances, run budget reports, course schedules, program evaluations
• Create faculty contract payroll each semester for overloads
• Assist with Industry Councils
• Support special projects such as Business Week
• Track course development agreements
• Aid with travel arrangements for travel to centers and travel reimbursements for the Department Chairs
• Assist the Department Chairs and Associate Chairs with placing hiring ads and planning scheduling search committee meetings and candidate visits
• Coordinate and schedule department meetings
• Provide administrative support for Academic Program Reviews
• Maintain School of Business calendar
• Create screen updates for TECO Lobby
• Assist with celebration of Academic Excellence Day
• Analyze student and faculty data and generate reports for quality assurance
• Assist in course scheduling efforts as well as making room reservations
• Document and track maintenance service requests
• Support the Chairs, Associate Dean, and Dean with other duties as required

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge:

• AA, Bachelor or higher degree in business or closely related field
• Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Office work experience highly preferred
• Knowledge of academic processes with 2-3 years of working experience in an educational setting a plus

Skills:

• Must demonstrate excellent interpersonal, oral, and written skills
• Must be highly organized with the ability to focus on big picture as well as details
• Excellent computer skills: Microsoft Word, Excel, PowerPoint, Access, and Datatel. Knowledge of internet resources
• Excellent customer service skills

Abilities:

• Ability to work independently with minimal supervision
• Ability to prioritize work and handle multiple tasks
• Ability to learn and implement new work systems and processes

ENVIRONMENT:

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success.

Why Work at Saint Leo?

What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• Inclusive Group Health Plan (Medical, Dental, Vision)
• Group Health Plan features include Teledoc, Surgery Plus!, Wellness Incentive Program, Nationwide Pet Insurance, just to name a few!
• Health Reimbursement Account (University Paid!) and Flexible Spending Accounts (healthcare and dependent options)
• Tuition Remission (Employee, Spouse, and Dependents)*
• Tuition Exchange opportunity for dependent of employees*
• Paid Personal Leave (Sick, Vacation, Holidays)
• 403b - Annual match 3%-9% of pay based on employee’s contribution. University match and fully vested within one month of hire date.
• Basic Life and AD&D Insurance valued at 30k (University Paid!)
• Income Protection Benefits after one year
• Additional options for supplemental insurance

*Eligibility based on meeting required service period