Associate for Administration

Job description

Employment Status:Full time (29-40 Hrs) Closing:1/18/21 Proposed Salary Range:Commensurate with Experience Type of Employment:Staff Location:ASU-Jonesboro


Please note: all position postings close at 12:00 A.M. CST on the position closing date

Position Summary:

This position is the Senior Administrative Assistant to the Vice Chancellor and is responsible for calendaring logistics, travel, and day-to-day operations as well as coordinating and managing special projects.

Duties & Responsibilities:

  • Monitor PRT process and actions across year-to-year
  • Maintain and monitor shared governance process and Faculty Handbook changes
  • Compile, distribute, and report committee members and appointments from all AAR units
  • Coordinate Strategic Planning efforts
  • Serve as proxy and act as administrative delegate in the absence of VCAAR
  • Monitor communications for equitable practices; Monitor communications for consequences of exceptions
  • Monitor communications for liability issues
  • Monitor communications for elements of assumed risk
  • Monitor communications for procedural problems
  • Research special projects
  • Analyze and explain unusual situations or possible exceptions to policy
  • Provide VCAAR with data, information and background for meetings
  • Track committee and project initiatives
  • Facilitate flow of communication to and from VCAAR
  • Respond to queries from AAR units, faculty, and public
  • Identify needs and issues to be addressed; and Maximize effectiveness within AAR practices
  • Anticipates critical issues and takes initiative in a variety of situations; drafts, word-processes and edits an array of communications and reports
  • Other duties as assigned


All skill sets honed to the highest level (word processing, spreadsheets, graphics, dictation, editing, proofreading, composing letters and other correspondence, calendaring, phone etiquette message taking, sorting priorities, and filing); ability to work independently with minimal supervision; ability to be flexible in an environment with changing priorities; excellent command of English (spelling, grammar, punctuation, and vocabulary both written and oral); strong critical thinking skills and analytical reasoning abilities; anticipation and initiative. Excellent judgment, tact, interpersonal skills, and organizational acumen; thorough knowledge and understanding of University policies and procedures; and uncompromising morals and ethics (including a strong work ethic)

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance


Please note: all position postings close at 12:00 A.M. CST on the position closing date

Works directly with Vice Chancellor and is in frequent communication with administrative assistants for direct reports to the Vice Chancellors, Chancellor and President of A-State system.

Minimum Qualifications:

An earned Bachelor's Degree in Business Administration or a related field


Equivalent of Three (3) to five (5) years' experience in administration or management




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Job No:
Posted: 1/12/2021
Application Due: 1/19/2021
Work Type: Full Time