Associate for Administration

Job description

Employment Status:Full time (29-40 Hrs) Closing:1/18/21 Proposed Salary Range:Commensurate with Experience Type of Employment:Staff Location:ASU-Jonesboro

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Please note: all position postings close at 12:00 A.M. CST on the position closing date

Position Summary:

This position is the Senior Administrative Assistant to the Vice Chancellor and is responsible for calendaring logistics, travel, and day-to-day operations as well as coordinating and managing special projects.

Duties & Responsibilities:

  • Monitor PRT process and actions across year-to-year
  • Maintain and monitor shared governance process and Faculty Handbook changes
  • Compile, distribute, and report committee members and appointments from all AAR units
  • Coordinate Strategic Planning efforts
  • Serve as proxy and act as administrative delegate in the absence of VCAAR
  • Monitor communications for equitable practices; Monitor communications for consequences of exceptions
  • Monitor communications for liability issues
  • Monitor communications for elements of assumed risk
  • Monitor communications for procedural problems
  • Research special projects
  • Analyze and explain unusual situations or possible exceptions to policy
  • Provide VCAAR with data, information and background for meetings
  • Track committee and project initiatives
  • Facilitate flow of communication to and from VCAAR
  • Respond to queries from AAR units, faculty, and public
  • Identify needs and issues to be addressed; and Maximize effectiveness within AAR practices
  • Anticipates critical issues and takes initiative in a variety of situations; drafts, word-processes and edits an array of communications and reports
  • Other duties as assigned

Knowledge/Skills/Abilities:

All skill sets honed to the highest level (word processing, spreadsheets, graphics, dictation, editing, proofreading, composing letters and other correspondence, calendaring, phone etiquette message taking, sorting priorities, and filing); ability to work independently with minimal supervision; ability to be flexible in an environment with changing priorities; excellent command of English (spelling, grammar, punctuation, and vocabulary both written and oral); strong critical thinking skills and analytical reasoning abilities; anticipation and initiative. Excellent judgment, tact, interpersonal skills, and organizational acumen; thorough knowledge and understanding of University policies and procedures; and uncompromising morals and ethics (including a strong work ethic)

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Works directly with Vice Chancellor and is in frequent communication with administrative assistants for direct reports to the Vice Chancellors, Chancellor and President of A-State system.

Minimum Qualifications:

An earned Bachelor's Degree in Business Administration or a related field

OR

Equivalent of Three (3) to five (5) years' experience in administration or management

 

 

 

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Job No:
Posted: 1/12/2021
Application Due: 1/19/2021
Work Type: Full Time
Salary: