Executive Assistant
- Employer
- Texas State University
- Location
- San Marcos
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
2021121
Posting/Functional Title:Executive Assistant
University Pay Plan Title:Executive Assistant
Location:San Marcos
Department:VP for University Advancement
Recruitment Type:Open to All
Job Type:Full-Time
Monthly Salary:Commensurate with experience
Job Category :Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:•Extensive experience as the lead Administrative Assistant to an Executive.
•Management/supervision of employees.
•Strong project management skills.
•Strong organizational and planning skills.
•Strong oral and written communications skills.
•Previous experience interacting with the public.
Preferred Qualifications:•Bachelor’s Degree.
•Strong experience collaborating and partnering with others in a complex environment.
Job Description:The Executive Assistant to the Vice President for University Advancement is responsible for daily administrative operations of the Vice President’s office; provides daily assistance and strategic planning support to the Vice President; coordinates and synchronizes the efforts of six departments supporting the Vice President and ensures timely and accurate staff work provided to the office of the President; is responsible for overseeing and directing administrative functions; and assures projects are completed in a successful and timely manner.
This position also serves as the Executive Secretary to the Texas State University Development Foundation Board of Trustees. Operating under the guidance of the Vice President communicates with the Foundation Chair and Executive Committee and the chairs of respective sub-committees. Responsible for coordinating periodic Foundation conference calls and assisting in the successful planning for and outcome of three Foundation Board meetings per year.
Job Duties:• Provide administrative assistance to the Vice President.
• Interface daily with the Vice President and maintain VP calendar to include setting appointments.
• Maintain communication between Vice President for University Advancement and the President’s Cabinet.
• Maintain communication between Vice President for University Advancement and other division offices.
• Perform initial administrative review of incoming correspondence and documents.
• Perform drafting, proofreading, and editing documents.
• Daily review of Presidential and Vice President for University Advancement correspondence.
• Oversee the preparation of University Advancement Division reports being sent to the President’s Office, The Texas State University System Office, or the Development Foundation Board of Trustees.
• Coordinate Vice President for University Advancement office operations.
• Represent the University Advancement Division on university committees.
• Serve as Executive Secretary to the Texas State University Development Foundation Board of Trustees.
• Maintain communication on behalf of the Vice President for University Advancement with the Development Foundation Board Executive Committee and sub-committee chairs.
• Coordinate administrative support for the Development Foundation Board Executive Committee.
Job Open Date:01/11/2021
Job Close Date (posting closes at midnight):01/25/2021
Open Until Filled:No
Normal Work Days:Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start:8:00AM
Normal Work Hours End:5:00PM
Posting Notices:YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION.
Legal and Required Notices:Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
Texas State University is a member of the Texas State University System. Texas State University is an EOE.
Texas State is committed to increasing the number of women and minorities in administrative and professional positions.
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Organization
Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building. As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.
About Texas State University
Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor. A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.
Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College). With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation. In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff. Research and creative activities have led to growing success in attracting external support. For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million. The Alkek Library has more than 3.1 million titles in its collection. Additional information about Texas State and its nationally recognized academic programs is available at www.txstate.edu.
Mission
Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.
Locations
Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.
The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.
Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
Texas State University is a member of The Texas State University System.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
- Website
- http://www.txstate.edu/
- Telephone
- 512-245-2111
- Location
-
601 University Drive
San Marcos
Texas
78666
United States
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