Executive Assistant

Job description

Posting Number:


Posting/Functional Title:

Executive Assistant

University Pay Plan Title:

Executive Assistant


San Marcos


VP for University Advancement

Recruitment Type:

Open to All

Job Type:


Monthly Salary:

Commensurate with experience

Job Category :


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

•Extensive experience as the lead Administrative Assistant to an Executive.

•Management/supervision of employees.

•Strong project management skills.

•Strong organizational and planning skills.

•Strong oral and written communications skills.

•Previous experience interacting with the public.

Preferred Qualifications:

•Bachelor’s Degree.

•Strong experience collaborating and partnering with others in a complex environment.

Job Description:

The Executive Assistant to the Vice President for University Advancement is responsible for daily administrative operations of the Vice President’s office; provides daily assistance and strategic planning support to the Vice President; coordinates and synchronizes the efforts of six departments supporting the Vice President and ensures timely and accurate staff work provided to the office of the President; is responsible for overseeing and directing administrative functions; and assures projects are completed in a successful and timely manner.

This position also serves as the Executive Secretary to the Texas State University Development Foundation Board of Trustees. Operating under the guidance of the Vice President communicates with the Foundation Chair and Executive Committee and the chairs of respective sub-committees. Responsible for coordinating periodic Foundation conference calls and assisting in the successful planning for and outcome of three Foundation Board meetings per year.

Job Duties:

• Provide administrative assistance to the Vice President.

• Interface daily with the Vice President and maintain VP calendar to include setting appointments.

• Maintain communication between Vice President for University Advancement and the President’s Cabinet.

• Maintain communication between Vice President for University Advancement and other division offices.

• Perform initial administrative review of incoming correspondence and documents.

• Perform drafting, proofreading, and editing documents.

• Daily review of Presidential and Vice President for University Advancement correspondence.

• Oversee the preparation of University Advancement Division reports being sent to the President’s Office, The Texas State University System Office, or the Development Foundation Board of Trustees.

• Coordinate Vice President for University Advancement office operations.

• Represent the University Advancement Division on university committees.

• Serve as Executive Secretary to the Texas State University Development Foundation Board of Trustees.

• Maintain communication on behalf of the Vice President for University Advancement with the Development Foundation Board Executive Committee and sub-committee chairs.

• Coordinate administrative support for the Development Foundation Board Executive Committee.

Job Open Date:


Job Close Date (posting closes at midnight):


Open Until Filled:


Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:


Normal Work Hours End:


Posting Notices:


Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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Job No:
Posted: 1/12/2021
Application Due: 1/25/2021
Work Type: Full Time