Talent Development Coordinator, Division of Human Resources
Job location: 3624 Market
Employment Type: Full-time
Posted data: 2021-01-11
University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleTalent Development Coordinator, Division of Human ResourcesJob Profile TitleCoordinator, ProgramJob Description SummaryCoordinator, ProgramJob DescriptionUniversity Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job Title
Talent Development Coordinator, Division of Human ResourcesJob Profile Title
Program CoordinatorJob Description Summary
The Division of Human Resources is committed to serve. When you work in education and research, it’s important to remember your own professional development. That’s why Penn encourages you to fuel your personal growth and career mobility by taking advantage of the many learning opportunities that will propel your career to the next level. The Talent Development Coordinator will have the opportunity to assist in this mission while working with and supporting a group of Talent Development professionals, other HR departments, and the Penn Community. For more information visit our website.Job Description
Reporting to the Director, HR Programs, the person in this position will be responsible for coordinating Talent Development operations to ensure productivity and efficiency; administer the Learning Management System; provide financial management and budgeting; responsible for facilities management; coordinate the Career Coaching and the New Staff Orientation Programs; manage relationships with other Penn schools and centers and external vendors; provide support to the Executive Director and the Talent Development Team.Responsibilities
Training Administration, including:
- LMS Administration—schedule and enter courses, monitor registration, create rosters, enter course completions, and generate reports.
- Training Support—purchase/reproduce materials, classroom set-up, distribute course evaluations and report data, distribute participant confirmations, and order catering as needed;
- Facilities/Event Support—schedule internal and external training facilities, produce invitations and track responses, create rosters and name badges, provide event support (e.g., sign-in desk support, ushering guests, etc.).
- Vendor Support—schedule assigned vendors, order/receive materials, serve as primary contact.
Financial Management and Budgeting: Process invoices for payment; collect participant budget codes and journal training fees to participant budgets; track monthly expenditures against available budget; review monthly budget report.
Analysis and Reporting: Generate monthly, quarterly and year-end reports, including Training Development metrics, budget/expenditure, and course evaluation reports; provide year-over-year comparison and trend analysis; provide trend-based recommendations for course scheduling, vendor utilization; provide recommendations for maintaining (or reducing) expenses such as supplies and catering.
Facility Management: Schedule and maintain training and conference rooms; schedule maintenance for furnishings and equipment (copiers, projectors, printers, computers, etc.); order and track office and training supply inventory; primary liaison with building management, maintenance and housekeeping staff.
Career Coaching Program: Direct intake, schedule and report career coaching activity; coordinate yearly training for new coaches, provide one-on-one career coaching to administrative level staff as assigned.
New Staff Orientation: Send welcome emails and Knowledge Link eLearning link to new hires (virtual); monitor course completion and evaluations; coordinate in-person NSO: schedule facilitators, monitor attendance, etc.
Executive Director: Manage director’s schedule and appointments using Outlook; schedule temporary staff or student workers as approved; assist in creating monthly/quarterly reports to Vice President of Human Resources; assist in the yearly Executive Vice President Talent Management reviews by securing reports and scheduling meetings.
Performs additional duties as assigned.Qualifications
A Bachelor's degree, preferably in accounting or business, and at least 2-3 years of progressively responsible experience, or an equivalent combination of education and experience is required. Solid organizational and fiscal management skills are desired, including budgeting and problem-solving skills. Excellent verbal and written communication skills are required. Results oriented; must be able to work effectively both independently and as part of a team. Strong skills in Microsoft Office required. Experience working with the University's financial systems and knowledge of University Learning Management System is preferred. Strong customer service skills required. Background check required.Working Conditions/ Physical Effort
Office; typically at a desk or table; able to lift 20 pounds.
Please upload a cover letter with resume.University Benefits
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect your and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a generous amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, spend time with family—whatever your personal needs may be.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
For more information, visit the Benefit website.Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolHuman ResourcesPay Range$23.60 - $42.48Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.