Jan 11, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution


Posting Number: SRGV4842
Number of Vacancies: 1
Location: Edinburg, Texas
Department: Sponsored Programs
FLSA: Exempt

Scope of Job:
Manages all aspects of the research administration process within the university, including managing pre-award and/or post-award activities for a diverse portfolio of grants and contracts.

Description of Duties:
• Leads, coordinates, and supervises departmental staff, systems and procedures related to processing of sponsor supported grants and agreements; manages daily activities of the Office of Sponsored Programs.
• Responsible for the strategic planning and continuous quality improvement in the Office of Sponsored Programs; develops and implement strategic initiatives.
• Develops goals and objectives for effective research administration operations, involving intense one-on-one training for new faculty/staff or guidance on specific issues.
• Oversees budget proposals and the monitoring of the resulting awards (grants, contracts, cooperative agreements, and other funding vehicles) received for research projects and programs as well as academic training.
• Interprets regulations and guidelines of federal and non-federal funding agencies with complex and broad guidelines for spending.
• Develops and maintains subcontracts under prime contract; submits electronic proposals; and assists with grant administration problems.
• Ensures accountability, effectiveness, customer service, and streamlining of research administration operations.
• Collects, analyzes and presents reports, facts and statistics to support institutional decision making and policy creation to ensure compliance with federal, state, and university rules and regulations.
• Translates goals and policies into operational plans and procedures.
• Oversees all pre-award and post award research administration activities to assure institutional and sponsor compliance, budgetary appropriateness, and compliance of awards to applicable governmental guidelines.
• Supervises implementation of grants upon receipt; develops and manages close-out procedures for all grants and contracts when a grant/contract funding line is going to expire.
• Assumes lead support position to faculty and staff in developing budgets and justification for grant proposals.
• Analyzes possible budgetary strategies and offers guidance in formulating annual budgetary projections for research projects.
• Submits fiscal reports as required, including reports related to restricted research.
• Manages requests to re-budget when necessary.
• Drafts and reviews letters of support/commitment, memorandums of understanding and subcontract agreements under prime contracts.
• Coordinates internal or external audits of department grants/contracts by providing requested information and documentation; takes appropriate action following audit reviews.
• Acts as primary agency liaison on all matters regarding pending, active and closed grants and contracts.
• Plans and develops workshops and other institution-wide training sessions regarding institutional and granting agency required research policies and procedures; prepares office publications and announcements.
• Perform other duties as assigned.

Supervision Received:
General direction from Associate Vice President for Research

Supervision Given:
Direct supervision of assigned staff.

Required Education:
Bachelor’s degree in business, public administration, or in research-related field from an accredited university.

Preferred Education:
Master’s degree and/or PhD or professional terminal degree.

CRA Certification is preferred.

Required Experience:
Six (6) years of experience in sponsored research administration, including at least two (2) years of managerial or upper level experience. Experience in pre- and post-award activities, from “cradle to grave”, including projects from all areas of the institution. Working knowledge of funding agencies, including policies, accounting procedures, and regulations. Working knowledge of federal sponsoring agencies’ programs and regulations, policies and procedures, as well as OMB Circulars, Uniform Guidance, and FAR.

Preferred Experience:
Knowledge of business and contract law or negotiation experience. Experience with electronic research administration tools like online databases, Fastlane and other submission tools, internet resources, spreadsheets, complex databases and website development.

Use of standard office equipment.

Working Conditions:
Needs to be able to successfully perform all required duties. Office Environment; travel and weekend work is required.

Excellent oral and written communication, financial, analytical, and negotiating skills. Ability to work as a team member demonstrating self-reliance and resourcefulness. Ability to communicate effectively with diverse groups and to provide leadership and direction. Demonstrated ability to network and consensus build with internal and external stakeholders.

Physical Capabilities: N/A

Employment Category: Full-Time
Minimum Salary: Commensurate with Experience
Posted Salary: Commensurate with Experience
Position Available Date: 01/04/2021
Grant Funded Position: No
If Yes, Provide Grant Expiration Date:

EEO Statement:
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the civil rights act of 1964, the title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non discrimination in it’s education programs and activities, including employment.

Special Instructions to Applicants:
Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected]

Additional Information:
UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

To apply, visit

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