Assistant Director, Financial Aid & Scholarships

UC San Diego
La Jolla, California
$85,000 - $92,000 / Year
Jan 11, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

UC San Diego

Assistant Director, Financial Aid & Scholarships

Filing Deadline: Fri 1/29/2021, thereafter Open Until Filled

Salary Range: $85,000 - $92,000 / Year


Reporting to the Senior Associate Director, the Assistant Director of Financial Aid & Scholarships supervises a team of financial aid counselors and formulates procedures for functional area to ensure accurate, efficient, and timely delivery of student aid that is in compliance with regulations and supports departmental objectives.


This position ensures institutional integrity and ethical standards, monitoring and implementing regulations that govern financial aid programs at the federal, state and university level. Responsible for overall management and direction of financial aid specialty projects, programs and activities as assigned.



• A Bachelor's Degree required and five (5+) or more years of experience with administering Financial Aid and Scholarships at an accredited higher education institution required.

• Advanced knowledge of policies, regulations, and practices for awarding financial aid. In-depth knowledge of the financial aid service partners with a thorough understanding of the processing relationships and the technology of different mechanisms between entities (Federal Government, State Government, IRS, central processing agencies, lenders, guarantors, scholarship agencies, etc.) to facilitate eligibility confirmation and problem resolution.

• Advanced knowledge of University policies, processes, and procedures, including those related to supervising employees. Thorough knowledge and understanding of the mission of the University and Student Affairs and the integral role of financial aid in student recruitment and retention. Strong leadership and motivational skills to create a positive and engaging work environment with a focus on customer service and staff development.

• Advanced knowledge of advising and counseling techniques.

• Thorough knowledge and understanding of the mission of Student Affairs and the integral role of financial aid in student recruitment and retention, and the required partnerships that are necessary to successfully administer and manage a multidimensional financial aid program at a large, public research institution.

• Ability to interpret complex policies and develop procedures to ensure compliance. In-depth knowledge of regulations in interpreting and administering of federal Title IV, state and university financial aid programs to ensure compliance. Ability to research interpret and apply complex rules and laws. Write and present concise findings with recommended course of action.

• Advanced problem identification, critical thinking, and problem solving skills; judgment and decision-making ability. Understanding of user testing and quality assurance techniques and practices. Ability to oversee thorough testing of new functionality and to recognize errors or malfunctions.

• Strong organizational skills and ability to prioritize work for self and others to meet deadlines. Possesses strong project management skills. Experience in leading multiple complex projects and project teams engaged in process assessment, systems analysis, development, implementation and user testing.

• Proven ability to evaluate workload and available resources and to adjust schedules and priorities as required. Proven ability to direct and assess performance of staff assigned to project teams.

• Possesses strong written and verbal communication skills along with active listening, persuasion, and negotiation skills. Ability to communicate effectively and in a sensitive and confidential manner with campus colleagues to ensure student success and to respond to students who are in financial crisis.

• Interpersonal skills. Possesses and uses strong customer service orientation skills.

• Ability to assess processes and implement improvements. Ability to work with community members and to provide outreach presentation as part of recruitment and enrollment management.

• Proficiency with standard office software, internet, and email applications.

• Experience using complex databases. Working knowledge of common University-specific computer application programs. Strong technology skills with financial aid management software systems. Knowledge and understanding of databases and external financial aid systems (EdExpress, COD; NSLDS, CPS, Web Grants, ELM) and experience with document management and imaging systems.

• Thorough knowledge of the philosophy, concept and application of financial aid methodologies to ensure equitable treatment of applicants.

• Experience and skill to routinely monitor production and quality of work being produced by staff and set performance standards, observing behavior, providing objective feedback, counseling, and implementing corrective action as needed to mediate disputes or otherwise help to resolve conflicts and to provide effective leadership/coaching/mentoring.



• Background check required.

• Available to work evenings/weekends during peak periods; some domestic travel may be expected.

• Must be able to withstand the demands of heavy public contact.

• Duties may require direct contact with children (defined as individuals under the age of 18). Completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

• Job offer is contingent upon a satisfactory clearance based on background check results.


Apply online:


The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

Similar jobs

Similar jobs