Admissions Counselor-MCG

Job description

Job Title: Admissions Counselor-MCG
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 220948
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Minimum Requirements Bachelor's degree or higher from an accredited college or university and five years' of direct work with admissions applicants, higher education and/or administrationKnowledge, Skills, & Abilities
  • Ability to maintian confidentality, to problem-solve, to prioritize, to manage time wisely, and to multi-task
  • Ability to determine and balance work priorities and to meet competing critical deadlines in a fast paced environment
  • Ability to research, compile, analyse and integrate data and prepare reports
  • Ability to exercise sound judgement, discretion and diplomacy in communications
  • Ability to effectivley collaborate with all levels of AU staff, resident, faculty, and outside community
  • Ability to work effectively both independently and collaboratively
  • Effective and strong project management, consultation, coaching, and mentoring skills
  • Excellent interpersonal, verbal, and written communication skills
  • Extremely organized, process-driven, and detail-oriented
  • Knowledge of Augusta University policy and procedures
  • Proficient in Microsoft Office and other computer software/databases
  • Successful track record of leadership as a manager/administrator
Responsibilities This position is to provide counseling to prospective, current and rejected MCG applicants (3,100 per year) as well as being the primary responsible for timely processing of these files for admissions committee review (evaluate applicant data for required pre-requisite coursework, tuition classification), protect the privacy of applicants and ensure timely and accurate processing of all applicant files. This position is to maintain quality and completeness of all applicant files, to respond to all applicant inquiries via email, phone and in person. The individual in this position will participate in local recruitment activities and selected recruitment at designated targeted schools throughout the state. The responsibilities include, but are not limited to:
  • Ensure accuracy of all files within the AMP system for designated alpha group and assure all of these files are complete well in advance of final submission deadline
  • Ensure completion of all accepted applicant files within alpha order to prepare for matriculation (final transcripts, signed acceptance documents, signed technical standards...)
  • Process any applicant status changes in a timely fashion and notify admissions team (senior Admissions Counselor, Director of Admissions and Associate Dean of Admissions) orally and in writing of any status changes (applicant withdrawals)
  • Maintain strict confidentiality of all applicant information
  • Maintain working knowledge of MCG Admissions requirements
  • Assist with daily transfer of student files from AMCAS to AMP and into BANNER for designated alpha group
  • Determine GA residency status for current applicants; maintain working knowledge of GA tuition residency requirements and necessary paperwork required for residency determination
  • Maintain student Admin email account daily to ensure timely response to designated alpha group applicant questions; contact students via phone when necessary and document conversations within student file in AMP system
  • Manage applicant residency documents, transcripts, Letters of Recommendations, application updates for designated alpha group
  • Assist with priority processing of MD/PhD applicants
  • Process acceptance deposits and refunds
  • Serve as back-up to the Senior Admissions Counselor in his/her absence
  • Provide cross coverage for Admissions Counselor in his/her absence
  • Assist with daily office duties (phone calls, emails, copies, cleaning,...)
  • Assist with additional duties within the office as needed and assigned
  • Alternate with Admissions Counselor and Senior Admissions Counselor in assisting with setting up and participating in Admissions Committee Meetings
  • Assist with MCG Admissions Recruitment and planning
  • Must have knowledge of AAMC traffic and recruitment rules and be able to make critical decisions regarding applicant counseling, rejection and pre-requisite requirements
  • Assist with any other needed recruitment activities
  • Travel and recruitment within the state and locally
  • Application processing and maintenance of accurate files
  • Applicant counseling
  • Perform all other related duties as assigned
Shift/Salary Shift: Days/M-F (Position requires some travel. Work outside of the normal business hours may be required) Pay Grade: 15 Salary: $16.19/hr - $23.92/hr Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 11/3/20 - Until FilledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

 

 

 

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Job No:
Posted: 1/11/2021
Application Due: 8/1/2021
Work Type: Full Time
Salary: