Senior Executive Assistant
- Employer
- University of North Texas
- Location
- Fort Worth
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. Over the past decade, combined UNTS enrollment has grown by more than 25 percent to nearly 44,000 students.
Posting Title:Senior Executive Assistant
Department:HSC-Off of Culture & Experience-365000
Job Location:Fort Worth
Full Time/Part Time:Full-Time
Salary Information:Salary Commensurate With Experience
Department Summary:Reporting directly to the Vice President of Culture and Experience, the Senior Executive Assistant serves as an example of living UNTHSC’s values while working with all departments on campus. Provides high-level administrative support to executives by conducting research, preparing financial reports, handling information request, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise hourly employees and/or lower-level clerical staff. Schedule and facilitate logistics for virtual meetings, including breakout rooms.
Position Overview:The Senior Executive Assistant will provide high-level administrative support to executives by conducting research, preparing financial reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise hourly employees and/or lower-level clerical staff. Responsibilities of this position include but are not limited to: * Manage and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. * Facilitate special requests for executives. * Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. * Review and analyze budget reports and prepare and develop budget modifications and recommendations. * Attend meetings to record minutes. * Greet visitors and determine whether they should be given access to specific individuals. * Answer phone calls and direct calls to appropriate parties or take messages. * Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. * Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. * Make travel arrangements for executives. * Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. * Follow deliverables through appropriate processes from beginning to end and provide status updates (for example, contracts) * Proactively assist with other projects as needed
Minimum Qualifications:Bachelor’s degree and three (3) years of related experience; or equivalent combination of education and experience.
Preferred Qualifications:The preferred candidate will possess the following additional qualifications: * Highly organized and detail oriented *Basic project management skills a plus *Microsoft Office products with demonstrated excellence in Excel and PowerPoint * Strong written and verbal communication skills * Continuous learner and receptive to feedback * High level of interpersonal skills across all levels of the organization * Ability to handle sensitive and confidential information with discretion * Excellent editing and proofreading skills * Ability to learn processes quickly * Experience working with event planning and working with volunteers preferred
Work Schedule:Monday to Friday 8:00 AM – 5:00 PM
Driving University Vehicle:No
Security Sensitive:This is a security sensitive position
EEO Statement:The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title:Senior Executive Assistant
Posting Number:S1127P
Quicklink for Posting:Organization
Working at University of North Texas
Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.
A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.
By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.
Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.
UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.
UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.
UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.
In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.
As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.
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