Senior Executive Assistant

Job description

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. Over the past decade, combined UNTS enrollment has grown by more than 25 percent to nearly 44,000 students.

Posting Title:

Senior Executive Assistant

Department:

HSC-Off of Culture & Experience-365000

Job Location:

Fort Worth

Full Time/Part Time:

Full-Time

Salary Information:

Salary Commensurate With Experience

Department Summary:

Reporting directly to the Vice President of Culture and Experience, the Senior Executive Assistant serves as an example of living UNTHSC’s values while working with all departments on campus. Provides high-level administrative support to executives by conducting research, preparing financial reports, handling information request, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise hourly employees and/or lower-level clerical staff. Schedule and facilitate logistics for virtual meetings, including breakout rooms.

Position Overview:

The Senior Executive Assistant will provide high-level administrative support to executives by conducting research, preparing financial reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise hourly employees and/or lower-level clerical staff. Responsibilities of this position include but are not limited to: * Manage and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. * Facilitate special requests for executives. * Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. * Review and analyze budget reports and prepare and develop budget modifications and recommendations. * Attend meetings to record minutes. * Greet visitors and determine whether they should be given access to specific individuals. * Answer phone calls and direct calls to appropriate parties or take messages. * Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. * Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. * Make travel arrangements for executives. * Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. * Follow deliverables through appropriate processes from beginning to end and provide status updates (for example, contracts) * Proactively assist with other projects as needed

Minimum Qualifications:

Bachelor’s degree and three (3) years of related experience; or equivalent combination of education and experience.

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications: * Highly organized and detail oriented *Basic project management skills a plus *Microsoft Office products with demonstrated excellence in Excel and PowerPoint * Strong written and verbal communication skills * Continuous learner and receptive to feedback * High level of interpersonal skills across all levels of the organization * Ability to handle sensitive and confidential information with discretion * Excellent editing and proofreading skills * Ability to learn processes quickly * Experience working with event planning and working with volunteers preferred

Work Schedule:

Monday to Friday 8:00 AM – 5:00 PM

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Senior Executive Assistant

Posting Number:

S1127P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/39487

 

 

 

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Job No:
Posted: 1/10/2021
Application Due: 4/10/2021
Work Type: Full Time
Salary: