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Coordinator, Grants and Special Projects

Job description

Position Information
Round Rock Campus
Monday - Friday 8 am to 5 pm, with some evenings and weekends as needed.
Coordinator 1/118 ($32,022.00 - $45,745.00)
FLSA Status:
Reports To:
Dean, Design, Manufacturing, Construction, & Applied Technologies
Criminal Background Check:
Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.
College Profile

Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:
  • Reflects the diversity of our community.
  • Values intellectual curiosity and innovative teaching.
  • Is attracted by the college mission to promote equitable access to educational opportunities.
  • Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.
  • Welcomes difference and models respectful interaction with others.
  • Engages with the community both within and outside of ACC.
Our Mission

The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area.

For more information, see http://www.austincc.edu/about-acc/mission-statement.
Commitment to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.

As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community.General Statement of Job

Coordinates all stages of program implementation and delivery, and assists in the ongoing documentation and reporting of program deliverables for the Design, Manufacturing, Construction & Applied Technologies (DMCAT) division.Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.

  • Coordinates, implements, and facilitates various division grants, including tracking deliverables, documenting grant requirements, and generating statistical reports.
  • Coordinates curricula development, meetings, and communication among subject matter experts, instructors, and college partners.
  • Plans and coordinates events and projects produced by the division.
  • Creates and designs brochures, applications, uses website resources, and any other marketing materials related to projects to promote the career fairs, educational events, and industry events.
  • Assists in the development of final reports. Performs several duties including correspondence, orders supplies and equipment, maintains files, compiles and records students' information, and other tracking systems.
  • Partners with Austin Community College financial management departments and partnering agencies to ensure appropriate management and allocation of grant funds.
  • Gathers and compiles data for various statistical surveys and reports such as grant program deliverables and student tracking.
  • Assists in the development of final reports.
  • Confers with the department chair about developing ideas and materials for student recruitment.
  • Contributes ideas on expanding subsequent grants and increasing student participation in the program.
  • May oversee the work flow of hourly employees.
  • Additional Job Specific Duties

    Maintains a system for tracking awarded grants (i.e. receipt of notice of grant awards, processing of contracts, MOU's, and agreements, and insure reports are generated and submitted on time).Preparation and submission of compliance reports on behalf of participating programs.May advise students or prospective students regarding specific programs; provides information regarding education and training; provides information and resources on career opportunities. Serves as a liaison for the division's Earn And Learn programs including but not limited to apprenticeships, insitutites, and other specialized programming. May track, collect, and analyze data for improvement measures in support of division wide programming.Promotes and provides information on courses and programs. Assists with creating and maintaining forms, web resources, and marketing materials; maintains listservs. Promotes programs through numerous network channels; interfaces with community organizations and internally within Austin Community College (ACC).May manage and/or coordinate with stakeholders grant and special project budgets.May serve as a communication liaison with area employers, industry specific professional organizations and advisory boards, potential students, and other groups to support communication flow and promotional efforts. KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    Grant programs and activities. Program documentation and reporting. Program implementation and delivery. Program funds management and allocation. Basic query methods and database management.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    Prepare and/or process purchase orders. Manage or administer grant funds. Maintaining an established schedule. Effectively using interpersonal and communications skills, including tact and diplomacy. Effectively using organizational and planning skills with attention to detail and follow-through. Data collection, analysis, and report writing. Maintaining confidentiality of work-related information and materials. Establishing and maintaining effective working relationships. Coordinating and maintaining project-based budgets. Working and interacting with diverse groups of people. Effective ability to work remotely and/or with minimal supervision. Effectively establish appropriate benchmarks and timelines to meet deadlines in collaboration with stakeholders.Technology Skills

    Use a variety of spreadsheet, word processing, database, and presentation software. Demonstrated proficiency using Excel.Required Work Experience

  • Two years related work experience.
  • Preferred Work Experience

    Work experience in grant or program support, data collection, and reports generation.Experience working in a college setting supporting students, faculty, and staff.Professional experience relevant to programs in the Design, Manufacturing, Construction and Applied Technologies or other documented professional technical work experience.Required Education

  • Bachelor's degree.

    An Associate degree and four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.
  • Preferred Education

    Bachelor's Degree degree relevant to programs in the Design, Manufacturing, Construction and Applied Technologies. Special RequirementsLicenses/Certifications; Other

    Valid Texas Driver's License and reliable transportation needed for local Austin area travel.Physical Requirements

    Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.Safety

  • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
  • Information for This Posting Only

    This position will work closely with numerous department chairs and faculty. In many instances, the position will report to the relative department chair specific to the special project or grant. Initially, special focus will be centered around the many active grants in the advanced manufacturing area.ACC Benefits OverviewFull-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

    ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

    DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

    Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

    As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.




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    Job No:
    Posted: 1/9/2021
    Application Due: 3/5/2021
    Work Type: Full Time