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Executive Assistant/Coordinator, Compliance Operations

Job description

Position Information
Highland Business Center
Generally Monday-Friday, 8 am - 5 pm with some possible evenings and weekends.
Coordinator 3/120 ($40,494.00 - $57,849.00)
FLSA Status:
Reports To:
Director, Compliance Office
Criminal Background Check:
Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.
College Profile

Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:
  • Reflects the diversity of our community.
  • Values intellectual curiosity and innovative teaching.
  • Is attracted by the college mission to promote equitable access to educational opportunities.
  • Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.
  • Welcomes difference and models respectful interaction with others.
  • Engages with the community both within and outside of ACC.
Our Mission

The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area.

For more information, see http://www.austincc.edu/about-acc/mission-statement.Commitment to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.

As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community.General Statement of Job

To coordinate office operations and provide complex administrative support to the Director and staff of the ACC Compliance Office.Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.

  • Responsible for office management and coordinating of office operations, processing and prioritizing office communication, and coordinating virtual and in-person meetings with internal and external stakeholders. Provides administrative support assisting the Director and staff of the ACC Compliance Office.
  • Identifies and follows through on action items to best align business processes with objectives.
  • Coordinates daily logistics including maintaining calendars, managing district-wide and occasional out of district travel and events, and utilizes ACC software to support the work of the office.
  • Gathers and compiles data, and produces specialized reports and documents. Maintains files, records, logs, and other tracking systems.
  • Receives, reviews, and processes reports of conduct and concerns under the purview of the Compliance Office for students and employees, as well as applicable ACC Administrative Rules, and state and federal laws.
  • Utilizes district software for word processing, data collection, analysis of information and ad-hoc report requests. Reviews and prepares narrative and reports, and maintains records, in accordance with ACC policy and federal and state law,
  • Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.
  • Provides expertise around department CRM including creating and updating cases in the system and working to maximize the department's use of the software.
  • Facilitates the work of departmental staff, as needed.
  • KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    Correct English usage, grammar, spelling, punctuation, and vocabulary.
    Principles and methods of budget preparation and expenditure control. Records retention, preservation, and recording. Office management processes and procedures.
    Higher education organizational culture, policies, and procedures preferred.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    Maintaining an established work schedule which may include occasional evenings and weekends. Effectively using interpersonal and communication skills including public speaking, civility, and empathy. Effectively using organizational and planning skills with attention to detail and follow-through. Establishing and maintaining effective working relationships. Adeptness to interact effectively with diverse populations of students, faculty, staff, and other parties. Compiling and organizing complex material, and summarizing discussions and actions taken in report form.
    Maintaining privacy and confidentiality of work-related information and sensitive materials, using professional judgement.
    Technology Skills

    Database management, including use of a variety of spreadsheets, word processing, and other software including Google and Microsoft suite.

    Required Work Experience

  • Two years of related work experience providing administrative support.
  • Required Education

  • Bachelor's Degree.

    An Associate degree and four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet this education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.
  • Physical Requirements

    Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.Safety

  • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
  • HR Use Only

  • Created 9-22-2020; Updated 12-17-2020; 1-4-2021.
  • Information for This Posting Only

    Please note: This IS NOT a permanently remote position.ACC Benefits OverviewFull-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

    ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

    DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

    Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

    As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.




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    Job No:
    Posted: 1/9/2021
    Application Due: 1/29/2021
    Work Type: Full Time