Administrative Assistant 1

Job description

Job Title: Administrative Assistant 1
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 223074
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Minimum Requirements Associate's degree from an accredited college or university in a related field and a minimum of three years’ progressively responsible experience in administrative support positions
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions Knowledge, Skills, & Abilities

• Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills;
• Proficiency with Word, Excel, Access, and PowerPoint and other computer software/databases. Testing will be required to determine actual proficiency of office software and procedures. Additional testing will be conducted to determine advanced competency levels of writing abilities.
• Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions

Responsibilities Admissions process - handling over 500 applications vying for the 44 seats in our program within our system to managing the registrations, course assignments, schedules, grades, drop/adds, classroom reservations and book ordering for our 44 accepted students throughout their first year of lectures on campus.The duties include, but are not limited to:

• Communicate and advise potential Masters of Public Administration applicants
• Compile each applicant's folder containing all supporting documents
• Analyze each application to determine eligibility and ranking and prepare a summary for easy review by Admissions Committee members
• Plan and attend Admissions Committee meetings.
• Enter course classifications, descriptions, schedules, rooms, books, etc.
• Collaborate with Faculty to determine room needs, schedules, etc.
• Notify students of open registration dates and deadlines
• Manages grade reports (submission, printing, retaining, grade changes, obtaining updated GPAs etc.)
• Contact Course Directors to obtain book titles for the next semester
• Enter requisitions in PeopleSoft for Office Supplies and Student Lab Supplies
• Utilize P-Card for pre-authorized purchases to support the program and students
• Performs other duties and/or activities as needed and/or directed to support the department.

Shift/Salary Shift: Days/M-F Pay Grade:10 Salary: $13.20/hr - $17.02/hr Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 01/07/2020 - Until FilledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

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