Office Associate

Job description

Job Title: Office Associate
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 222081
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Minimum Requirements Associate's degree from an accredited college or university in a related field

OR

High school diploma, GED, or equivalent from a state or federal accrediting organization and three years' experience performing secretarial/clerical assistant duties in an office settingKnowledge, Skills, & Abilities
  • Ability to maintain confidentiality and to multi-task
  • Ability to proofread with very high level of accuracy
  • Ability to effectively interact with a variety of people, including faculty, staff, residents, students, patients, deans, and staff across campus, as well as external callers and visitors to the Dean's Ofice
  • Excellent customer service skills, telephone etiquette and organizational skills
  • Excellent interpersonal, verbal, and written communication skills
  • Proficient in Microsoft Office and other computer software/databases and ability to learn more
  • Working knowledge of schools' policies/procedures
Preferred Qualifications
  • Experience in high-level/executive office
Responsibilities The responsibilities include, but are not limited to:
  • Answer multi-line phone line for Dean's Office' Greet visitors; Coordinate use of two 5th floor conference rooms, one of which is used campus-wide for multiple purposes; Update the DCG_DEANS_OFFICE, GC5002/5201/ and the Dean's calendar's as needed; Filing and facing; oversee document and paper flow through the Dean's Office for signatures and the Dean's review; Order office supplies through Health eShop; Create/Manage requisitions via PeopleSoft Financials; Prepare and mail GHSF/MCG check requests as needed; Create memos for reimbursement; Assist with setting up and scheduling appointments for the Dean; Maintain and log all faculty leave requests
  • Retrieve, sort and distribute mail; Copy and file documents as needed; Organize and maintain the Office of the Dean's Box folder system; Coordinate annual purge of old paper files and coordinate with Materials Management Department for pickup at the end of the year; Provide support for Dan's Fund when Needed and administrative support for Communications Coordinator as needed.
  • Disseminate important information and/or news to the college via email; assist with proofreading bi-weekly newsletter; assist with set-up and breakdown of special events (i.e., Lunch and Learns, Staff Retreat, Grits and Gratitude, Jingle and Mingle, Cupids and Cocoa, Fall Frolic, Spring Fling, State of the College Address); Create flyers and invitations for DCG events as needed; Create DCG birthday cards and distribute to the college on a monthly basis; Organize and plan monthly 5th floor birthday celebration event; Implement the quarterly staff newsletter
  • Reconcile all DCG Dean's Fund Foundation Accounts, including obtaining back up documentation from departments to help reconcile those accounts; Filing backup documentation until CFC reports are made available on a monthly basis; Updating budget status reports for grant and non-grant accounts under the DCG Dean's Fund accessing PeopleSoft Financials to run reports; Update reconciliation spreadsheets/logs; Update fiscal year spreadsheet on a monthly basis.
  • Perform all other related duties as assigned.
Shift/Salary Shift: Days/M-FPay Grade: 7Salary: $12.62/hr - $14/hrSalary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 11/30/2020 - Until FilledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.Equal Employment Opportunity Augusta University/ AU Health is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, individuals with disabilities and veterans.Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. “Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.”Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

 

 

 

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Job No:
Posted: 1/9/2021
Application Due: 1/15/2021
Work Type: Full Time
Salary: