Office Specialist

Job description

Job Title: Office Specialist
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 223001
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Required Qualifications Associate's degree from an accredited college or university and one year of experience.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization is required and a minimum of four years' progressively responsible office support experience.Knowledge, Skills, & Abilities

• Ability to maintain confidentiality
• Excellent interpersonal, written and verbal communication skills
• Proficient in Microsoft Office and other computer software/databases
• Detail-oriented with strong organizational, prioritization and multi-tasking skills
• Ability to create and plan; interpret and apply MCG/AU/AUMC policies and procedures; provide leadership and direction while coordinating; exercise independent judgment and discretions; and foster a collaborative work environment

Preferred Qualifications

• Experience working in an academic medical center with recent work experience in a clinical educational program.

Responsibilities This position will collaborate with the Emergency Medicine Residency Coordinator, Fellowship Coordinator and Clerkship Coordinator to assist in the day-to-day operations of all academic programs. The responsibilities include, but are not limited to:

• Coordinate Residency, Fellowship, and Clerkship rotation requests. Request, gather, and submit documentation for rotations. Coordinate student shift schedules with the departmental scheduler and manage student change requests. Act as a liaison for the academic programs various sites to process credentialing for the VA, University Hospital, Aiken Regional and Eisenhower Army Medical Center.
• Work in concert with Residency, Fellowship, and Clerkship coordinators with organizing all recruitment activities. (Preparing applicant packets, posting interview schedule, photos of candidates, breakfast, lunches, dinners, etc.)
• Utilize One45 to send Residency, Fellowship, and Clerkship shift evaluations. Under the direction of the Clerkship Coordinator, obtain grade reports via D2L.
• Work in concert with the Residency, Fellowship, and Clerkship Coordinators for all academic events, to include student orientation/in-processing, residency graduation, picnics, etc. (Invitations, dinner, set-up/take down, photo, etc.)
• At the direction of the Residency Coordinator, complete all Continuing Medical Education (CME) paperwork for academic programs. Act as the liaison with the CME office on behalf of the department. Prepare and maintain all CME documentation.
• Maintain and oversee the academic calendar, to include data input, room scheduling and faculty attendance of grand rounds and fellowship conferences.
• Organize and prepare materials necessary for all academic exams. Work in concert with the Residency and Clerkship Coordinators to administer exams as needed.
• Complete all paperwork associated with Observership application process. Request, gather, and submit applications to the appropriate contacts. Provide follow-up and communication with all observers throughout the process.
• Perform all other related duties/tasks as assigned.

Shift/Salary Shift: Days/M-F Pay Grade: 9 Salary: $13.01/hr - $16.20/hr Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 1/7/21 - Until FilledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

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