Job Title: Office Specialist
Location: Augusta University
Full/Part Time: Full-Time
Job ID: 223001
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization is required and a minimum of four years' progressively responsible office support experience.Knowledge, Skills, & Abilities
- Ability to maintain confidentiality
- Excellent interpersonal, written and verbal communication skills
- Proficient in Microsoft Office and other computer software/databases
- Detail-oriented with strong organizational, prioritization and multi-tasking skills
- Ability to create and plan; interpret and apply MCG/AU/AUMC policies and procedures; provide leadership and direction while coordinating; exercise independent judgment and discretions; and foster a collaborative work environment
- Experience working in an academic medical center with recent work experience in a clinical educational program.
- Coordinate Residency, Fellowship, and Clerkship rotation requests. Request, gather, and submit documentation for rotations. Coordinate student shift schedules with the departmental scheduler and manage student change requests. Act as a liaison for the academic programs various sites to process credentialing for the VA, University Hospital, Aiken Regional and Eisenhower Army Medical Center.
- Work in concert with Residency, Fellowship, and Clerkship coordinators with organizing all recruitment activities. (Preparing applicant packets, posting interview schedule, photos of candidates, breakfast, lunches, dinners, etc.)
- Utilize One45 to send Residency, Fellowship, and Clerkship shift evaluations. Under the direction of the Clerkship Coordinator, obtain grade reports via D2L.
- Work in concert with the Residency, Fellowship, and Clerkship Coordinators for all academic events, to include student orientation/in-processing, residency graduation, picnics, etc. (Invitations, dinner, set-up/take down, photo, etc.)
- At the direction of the Residency Coordinator, complete all Continuing Medical Education (CME) paperwork for academic programs. Act as the liaison with the CME office on behalf of the department. Prepare and maintain all CME documentation.
- Maintain and oversee the academic calendar, to include data input, room scheduling and faculty attendance of grand rounds and fellowship conferences.
- Organize and prepare materials necessary for all academic exams. Work in concert with the Residency and Clerkship Coordinators to administer exams as needed.
- Complete all paperwork associated with Observership application process. Request, gather, and submit applications to the appropriate contacts. Provide follow-up and communication with all observers throughout the process.
- Perform all other related duties/tasks as assigned.