Staff Accountant II - Grants

Job description



Under the general supervision of the Associate Director, Grant Accounting and Compliance or designee, the Staff Accountant II- Grants performs complex and varied financial and administrative functions requiring a high degree of independent action and setting of priorities and procedures for accomplishing tasks.  The Staff Accountant II- Grants for each sponsored award performs desk audits of all financial transactions and determines compliance with all reporting and other account requirements.  Includes, informing Principal Investigator of final financial status providing assistance in resolving over expenditures on grants, as necessary, and initiating award final financial reports and close-out.



  • Review award notice and budget for any irregularities (exclusions, F&A rate is correct, unallowable costs, changes from submitted budget to actual award, OH rate splits, additional reporting requirements, sponsor invoicing forms, requirements for re-budgeting)
  • Input budget from Award Notice into PeopleSoft and verify accuracy
  • Send notification of Project Grant number
  • Run queries to obtain information to do the following:  billings, budget reports, post deposits and financial status reports
  • Prepare invoices for billable accounts
  • Prepare and send closeout budget reports
  • Act as a primary liaison with PI’s, department administrators, and staff accountants
  • Review expenditure activity on grants to ensure compliance with federal(CAS, OMB, A21, A110 and A133) along with state regulations, sponsor agency specific requirements and university policies and procedures.(Refer to Compliance Policy and Procedures)
  • Reconcile cash to Project Grant activity in PeopleSoft
  • Provide assistance in resolving over expenditures
  • Review all request for transfer of expenses to ensure compliance with funding agency policies and procedures
  • Make approved changes to the budget and signs off on Prior Approval Request
  • Prepare and submit Financial Status Report for management review
  • Reconcile PeopleSoft actual expenses to approved Financial Status Report
  • Perform other duties as required.


  • Bachelor’s Degree in a related field, or equivalent experience
  • 3 years accounting-related experience in an automated environment
  • Demonstrated ability to analyze and interpret financial documents such as system reports at both account and summary levels
  • Demonstrated knowledge of Excel, Access (or similar spreadsheet software) and word processing
  • Excellent interpersonal and communication (both oral and written) skills


  • Up to 3 years prior experience in grant administration 
Additional Information





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Job No:
Posted: 1/9/2021
Application Due: 3/10/2021
Work Type: Full Time