Administrative Specialist - 512123
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Work type: Regular Full-time (Benefits eligible)
Categories: Office/Clerical Support
Pay Grade/Pay Range: 56 Hourly (non-exempt) - Minimum - $ 14.31 Midpoint - $ 20.83
Department/Organization: 820401 - HRC Administration
Normal Work Schedule: Monday - Friday, 8:00 am - 5:00 pm
Job Summary: The Administrative Specialist performs highly responsible administrative duties of a specialized and complex nature under limited supervision. May prepare complex reports, oversee office administration, set up and maintain files, and attend meetings. Position may be responsible for budgetary information and serve as a liaison to other departments.
Additional Department Summary: The Administrative Specialist is responsible for administrative support for the Executive Director for Housing and Residential Communities (HRC); including but not limited to receiving and routing all incoming calls for the Executive Director, scheduling appointments, reconciling Purchasing Card, scheduling departmental conference rooms and automobiles as applicable, directing correspondence, ensuring housing information is up-to-date and accurate via our housing software system, Mercury, and making travel arrangements as applicable.
This position all assists the Executive Director by initiating resolutions (using sound judgment in screening and addressing concerns of residents, parents and staff). Responsible for administrative support for the HRC leadership staff, as well as, ensuring that daily operations continue as scheduled and handle any concerns that may arise in the absence of Executive Director or Leadership Team staff.
This position may require "extra hours" working during hall openings or other periods of high volume during the year. The Administrative Specialist may need to be flexible in work habits to allow for these high-volume periods.
Responsible for completing required training that is related to laws and regulations, that creates a more hospitable and respectful workplace; and safer work environment.
Required Minimum Qualifications: High School diploma or GED and a minimum of four (4) years of highly responsible general office experience; OR Associates degree and two years of highly responsible general office experience; OR Bachelor's degree or higher.
Skills and Knowledge: Working knowledge of PC's and standard software applications, such as Word, Excel, Access and Outlook, etc. Organizational skills. Effective communication skills, both verbal and written.
Demonstrated commitment to expand multicultural knowledge, awareness, and skills as evidenced through: demonstrating self awareness; understanding and valuing others; demonstrating knowledge of social inequalities; interacting effectively with a diversity of people; fostering equity and inclusion.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
Advertised: 07 Jan 2021 Central Standard Time
Applications close: 14 Jan 2021 Central Standard Time