Part-Time Administrative Assistant/Office Manager (Temporary)

Job description

Marian University seeks qualified applicants for a part-time temporary (approximately 4-5 months) Administrative Assistant position in the Student Health Center approximately 4 hours per day, Monday-Friday.Reporting directly to the Vice President for Student Success and Engagement, The Administrative Assistant will promote Marian University’s Catholic mission and identity by serving as one of the department’s points of contact and providing administrative and clerical support for all functions of the Student Health Center.

Responsibilities include but are not limited to the following:

  • Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan intellectual traditions in courses, programs, and services.
  • Office Management – supports daily operations of office.
  • Understands and supports HIPPA and confidentiality regarding patient information.
  • Responsible for answering several telephone lines and assisting as appropriate.
  • Assists with various communication activities to support the center.
  • Responsible for utilizing electronic scheduling system for health center and maintaining office filing system of confidential files.
  • Provides clerical support to the Student Health Center. Digital and paper.
  • Coordinates student/patient appointments; assembles files for individual students being seen.
  • Responsible for providing mail to mail personnel and sorting delivered mail.
  • This position will typically work in back office rather than patient reception.
  • The ideal candidate will have:

  • Knowledge of and a commitment to the mission of Marian University.
  • Adheres to Marian University’s policy and procedures.
  • Shows courtesy and respect in interactions with fellow employees, students, subordinates, and supervisors consistent with the University Franciscan values.
  • Communicates regularly with supervisor about Department issues.
  • Meets department productivity standards.
  • Participates in developing department goals, objectives, and systems.
  • Assists to establish department measurements that align and support the accomplishment of the University’s strategic goals.
  • Adheres to the department budget
  • Requirements:

  • High school diploma or general education degree (GED); or three to five years' related experience and/or training; or equivalent combination of education and experience.
  • Must be able to work with confidential information in a manner that is ethical and sensitive.
  • Must respond appropriately to a diverse array of questions, needs, and requests from students/patients, university faculty and staff, parents and off campus professionals.
  • Must understand and adhere to the legal and ethical confidentiality boundaries pertaining to sensitive, highly confidential counseling information.
  • Must be capable of following established protocols while exercising independent judgment when necessary.
  • Ability to write reports and correspondence. Ability to speak effectively to members of the college and business community.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Must have strong computer skills and be knowledgeable regarding word-processing software (Microsoft Office). Must have keyboarding skills of at least 40 wpm. Must have excellent organization skills and be able to establish priorities within a fast-paced environment. Must have strong communication and excellent interpersonal skills.
  • Founded in 1937 by the Sisters of St. Francis, Oldenburg, Indiana, Marian University is the only Catholic university in Indianapolis and central Indiana. In 2019, Marian is serving more than 2,400 undergraduate and 1,160 graduate students earning degrees in the arts, business, education, engineering, math, medicine, nursing, ministry, and the natural and physical sciences. The university’s high-impact, experiential curriculum is designed to provide hands-on, collaborative learning opportunities for students from 45 states and 23 nations. Marian climbed in U.S. News & World Report’s 2021 Midwest rankings, being named the #3 Most Innovative Regional University, #5 Best Value University, and #28 Best Regional University. Marian University opened its College of Osteopathic Medicine in 2013, making it the first new school of medicine in the state of Indiana in 110 years. Marian’s national champion varsity athletic programs include the 2012 and 2015 NAIA Football National Championship, the 2016 and 2017 NAIA Women’s Basketball Championship, 2019 NAIA Volleyball National Championship, and more than 40 USA Cycling national championships.

    To be considered for this temporary position, please submit a cover letter, resume and contact information of three current references to [email protected].

    Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.




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    Job No:
    Posted: 1/9/2021
    Application Due: 1/22/2021
    Work Type: Full Time