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HR Specialist - Human Resources

Employer: Marian University of Indiana
Location: Indianapolis, IN

Administrative Jobs: Institutional & Business Affairs, Human Resources & Employee Development
Employment Type: Full Time
Institution Type: Four-Year Institution

Working closely with the Director of Human Resources the HR Specialist promotes Marian University’s Catholic Franciscan mission and identity by proactively partnering with managers, faculty and staff to address a variety of workplace topics. The Specialists responsibilities include recruiting and staffing logistics, student employment, assists with benefits administration, provides excellent customer service and responds to initial employee inquiries.

Responsibilities include but are not limited to:

Actively engages the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan intellectual traditions in all areas of service.

Manages all responsibilities related to the student employment process.

Provides administrative support to the Sr. VP of Finance.

Partners with Talent Acquisition as needed; including sourcing, coordination of interviews, pre-employment screenings, and new hire orientation.

Responsible for employee-related data entry within the Student Information System.

Data administration for benefit plans; including enrollments, changes and terminations.

Reconciles invoices and payments to submit to finance; tracks HR’s budget.

Orders office supplies for the HR department.

Assists with updating University Organization Chart.

Maintains physical and electronic personnel files and other related documentation.

Responds to employee inquiries in a timely manner.

Manages the employee recognition program, specifically employee anniversaries.

Assists the HR staff with daily HR functions; including preparation and collection of performance reviews, employee engagement, university communication, and general support.

Assists with the implementation of employee benefit programs. Tracks and posts OSHA required data and files reports.

Reports on Human Resources metrics and works on special projects as assigned

Ensures compliance with university policies and procedures

Understands basic payroll processes and systems.

Stays abreast of current employment laws and regulations

Additional responsibilities and duties as assigned

To perform this job successfully, an individual must have:

Knowledge of and a commitment to the mission of Marian University

Bachelor’s degree in Human Resources, Business or Organizational Development or equivalent

Minimum of 1-2 years’ experience in Human Resources, preferably in Higher Education.

Ability to maintain confidentiality and demonstrate unquestionable ethics and trust

General knowledge of employment laws and practices

Excellent computer skills in a Microsoft Windows environment. Must include Excel and demonstrated skills in database management and record keeping

Effective oral and written communication

Excellent interpersonal and coaching skills

Excellent organization skills with the ability to manage multiple priorities.

Strong proofreading, attention to detail, and follow through skills are essential

Highly motivated, self-directed work ethic

Ability to identify and problem solve in an effective manner

Ability to establish and maintain effective relationships with employees and leadership

Founded in 1937 by the Sisters of St. Francis, Oldenburg, Indiana, Marian University is the only Catholic university in Indianapolis and central Indiana. In 2019, Marian served more than 2,400 undergraduate and 1,160 graduate students earning degrees in the arts, business, education, engineering, math, medicine, nursing, ministry, and the natural and physical sciences. The university’s high-impact, experiential curriculum is designed to provide hands-on, collaborative learning opportunities for students from 45 states and 23 nations. Marian climbed in U.S. News & World Report’s 2021 Midwest rankings, being named the #3 Most Innovative Regional University, #5 Best Value University, and #28 Best Regional University. Marian University opened its College of Osteopathic Medicine in 2013, making it the first new school of medicine in the state of Indiana in 110 years. Marian’s national champion varsity athletic programs include the 2012 and 2015 NAIA Football National Championship, the 2016 and 2017 NAIA Women’s Basketball Championship, 2019 NAIA Volleyball National Championship, and more than 40 USA Cycling national championships.

Review of applications will begin immediately and continue until the positions are filled. Required materials include: Resume, Cover letter, and the names and contact information of three professional references. Only complete applicant packets submitted to hr@marian.edu will be considered. Marian University is committed to diversity and encourages persons from diverse backgrounds to apply for this position.

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