SENIOR GRANTS AND CONTRACTS MANAGER
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Position SummaryResponsible for financial management of a research portfolio of complex multi-year grants and contracts that includes departmental, federal, foundation and industry funding for the Duke Cancer Center [DCI]. Oversight of all aspects of contracts, budgets, pre and post award for grants awards or single and multi-site clinical trials. Identify, develop, and implement strategic initiatives to meet the growing needs of DCI’s research including financial management, reporting, and compliance. Collaborate with program leaders, Principal Investigators [PIs], colleagues at institutions across the country to achieve DCI’s research goals. Responsibilities – Leadership – 35% Effort Serve as an expert resource to DCI leadership, staff, and members for financial practices and policies, grant or contract awards, compliance, pre and post award management, and daily operational activities for federally and industry sponsored basic science and clinical trial research. Provide strategic advice to PIs and teams with regard to funding opportunities, program design, and proposal submission. Provide reporting, strategic recommendations, and financial analyzes. Develop metrics to monitor compliance, develop best practices, and write SOPs to improve effective financial oversight, and to ensure adherence to all policies and procedures. Evaluate and analyze data to provide strategic recommendations to leadership. Develop and write reports on research financial activities including projections, project funding, disease specific groups and operations. Assist in the development of short-term and long-range business goals. Develop strategies to enhance satisfaction with the proposal submission, negotiations with sponsors, grant and contract start up and award management processes. In collaboration with the School of Medicine [SOM] Research and Finance Administration leadership, develop, plan, and implement activities to ensure effective management, review and oversight are applied by the DCI for greater engagement, training, and pro-active support to grant managers. Attend and represent DCI at industry, foundation and national conferences, and internal Duke Meetings. Articulate the mission, vision and strategic directives of the DCI. Attend assigned internal meetings such as the SOM business managers meetings. Develop relationships to coordinate activities effectively with other Duke departments such as the Office of Research Administration [ORA], the Office of Research Contracts [ORC], Sponsored Programs [SP], University or Medical Center Development and Technology Transfer. Be the DCI administrator for assigned systems as necessary to achieve a high functioning team (SPS, OnCore, etc.). Lead, supervise and manage staff including coaching, time-off, annual performance review, performance management, career development, and training. Create a team culture that fosters open communication, motivates staff, and encourages creativity. Seek out, listen to, accept, and act on feedback. Establish regular communication methods and meetings with staff; both individual and team meetings. Be available to staff on a routine basis to provide leadership and mentoring. Provide staff with clear measurable goals; monitor performance and quality of work. Ensure proper distribution of assignments and adequate staffing levels, space, and facilities. Cross-train and reassign staff to manage work effectively. Foster and encourage the professional development of staff. Oversee staff training and certifications to ensure compliance with standard operating procedures [SOPs], regulations and Duke’s financial training requirements. Promote and facilitate collaboration with teams across the DCI and Duke. G&C Management – 25% EffortOversee the clinical research finances for assigned programs, provide Financial Assessment and Management (FAM) for sponsored research, overall financial management, and budgeting. Manage grants such as National Clinical Trials Network [NCTN], P20 Spore, Duke Cancer Network [DCN], from budget development to submission through approval. Some require submission to the NIH and expert knowledge on federal grants. Collaborate with other institutions and Cancer Centers across the United States on oversight and compliance for multi-sites and subcontracts. Responsible for final departmental budget review and approval of clinical research projects submitted through the Duke Cancer Institute. Manage and monitor conflict of interests (COI), Institutional Review Board (IRB) to ensure compliance with applicable institutional and federal guidelines. Manage the pre-award review of proposals ensuring conformity with policies and procedures. Manage pre-award online proposal submission through various systems, such as SPS, Grants.duke, eRA Commons, ProposalCentral, and other foundation, industry and internal submission portals. Monitor and coordinate grant implementation with project directors and the Office of Sponsored Programs [OSP]. Pre and post award oversight of contracts, grants, foundation, and extramural funding for clinical research. Manage budget optimization, CAS submissions and approval, re-budgets, journal vouchers, grant closeouts, grant applications and preparation, no-cost-extension requests, employee monitoring and identification, and post-award facilitation ensuring conformity with policies and procedures. Communication – 10% EffortCommunicate openly and effectively with leadership, colleagues, and staff. Communicate concerns clearly in a professional manner. Respond timely to emails, phone calls and questions. Escalate issues to others as appropriate, ensure issues are addressed timely. Compliance – 15% EffortActively participate in internal or external audits by providing information and documentation including background information and processes as requested and needed. Take appropriate and timely action on audit findings. Ethics – 15% EffortSummarize and clarify the professional guidelines and code of ethics related to the financial conduct of basic, translational and clinical research. Know and follow policies, standard operating procedures [SOPs], regulations and protocol requirements that govern clinical research. Maintain Duke and project specific training and certification requirements. And other work as assigned. The above statements describe the general nature and level of work being performed. This is not intended to be an exhaustive list of all responsibilities and duties required. The intent of this job description is to be representative of the level and the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total specific duties and responsibilities. Employees may be directed to perform job-related tasks other than those specifically presented in this description. PreferencesDuke financial management experience, experience in grants, budget development, budget negotiations, financial management, and supervisory. Qualifications Required At This LevelEducation/TrainingWork requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.Successful completion of the Research Administration Academy (RAA), Advanced Grants Management, and Research Administration Institute (RAI) training is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete.Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification, Advanced Grants Management (AGM), Research Administration Institute (RAI) certification by completing continuing education requirements.
Certified Research Administrator (CRA) certification is preferred.
Work generally requires five years of relevant grants and contracts experience.
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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.